After routing begins, Awards can be modified by a Cayuse SP System or Award Administrator if needed. Please make sure you have modification reasons setup prior to making modifications.
Note: Once modification occurs, the system will automatically close any outstanding tasks related to the current version of the award.
Modifying an Award
- From the main dashboard, click Products, then click Sponsored Projects.
- Click Awards.
- Click on the link to open the award needing to be modified.
- In order to modify an award, the status must be set to either 'Active' or 'In Review & Negotiation'. If needed, update the status by using the drop-down status menu.
- You'll be prompted to add a comment indicating why you are updating the status. Click Save.
- Click Modify Award.
- Select a reason for the modification, then click Continue.
Entering Draft Mode
Once you enter draft mode, you will see the following:
- Notification: Text indicating you have entered draft modification mode.
- Currently Viewing Award Forms: Displays all prior modification versions of the award. Select the version you wish to view or stay on most recent to continue making modifications.
- Award Sections: The award sections are configured through the Form Manager by a System Administrator. All sections must have a checkmark in order to route the award for review. An exclamation point means that the section contains a required field that hasn't yet been completed.
- Award Form: The form is where users fill out the award information, and is configured through the Form Manager by a System Administrator.
- Comments: Click the link to view comments indicating relating to the status change.
- 'Delete Modification' Button: If you wish to cancel the modification changes, click this button to delete your modification. The most recent active version of the award will be restored.
- 'Set Modification to Active' Button: If you wish to proceed with the modification changes, click this button.
Setting Modification to Active
Once you click the 'Set Modification to Active' button, you will prompted to select a reason for modifying the award and add comments.
Click Continue. This is now the active version of the award.
Re-routing for Review
If you'd like the modified award to be reviewed, you can choose to start the routing process over by clicking Route for Review.
Viewing Award History
Click on the Award History tab to view records of all updates that have been made to an award.
