Award Distributions in SP 4.0

Sponsored Projects allows Award Administrators to enter and track Fund & Distribution Summary details for Awards.

Once an Award is created, the Funds tab should display the following information:

• Total Expected Amount
• Obligated Amount
• Distributed
• Remaining to be Distributed

Adding a Fund

To track distributions made from an Award, a fund must be added in the Funds tab. 

1. From the Award tabs, click Funds.
   
   
    
2. Click + Add Fund.
   
   
    
3. Enter the required information for Fund, Distributed, and Fund Status.
   
   
    
4. Click Save. 
   
   

The 'Total Distributed' and 'Remaining to be Distributed' amounts will automatically update to reflect the new fund totals.

Editing a Distribution Fund

1. From the Funds tab, click the pencil icon for the fund you'd like to edit.
   
   
    
2. Update information as needed. Click Save.
   
   

The 'Total Distributed' and 'Remaining to be Distributed' amounts will automatically update to reflect the edited fund totals.

Deleting a Distribution Fund

• From the Funds tab, click X next to the fund you'd like to delete. Caution: There is no warning prior to deletion.
  
  

The 'Total Distributed' and 'Remaining to be Distributed' amounts will automatically update to reflect the removal of the deleted fund. 

Automatic Distribution Updates

If permitted by your institution, automatic distribution updates may be setup by your developer using an API connection.