Skip to main content

Modifying a Subaward in SP 4.0

Emily Yeomans

Subawards can be modified by a Cayuse SP System Administrator, SP Award Administrator, or SP Award Editor if needed. Please make sure you have modification reasons setup prior to making modifications.

Modifying a Subaward

  1. From the main dashboard, click Products, then click Sponsored Projects.

    2021-05-17_15-22-09.png

     
  2. Click Awards.

    2021-06-04_10-41-55.png

     
  3. Click on the link to open the award that has the associated subaward needing to be modified.

    open award

     
  4. Go to the Subawards tab and click on the link to open the subaward needing to be modified.

  1. In order to modify a subaward, the status must be set to either 'Active' or 'In Closeout'. If needed, update the status by using the drop-down status menu. 



     
  2. You'll be prompted to add a comment indicating why you are updating the status. Click Save.



     
  3. Click Modify Subaward.



     
  4. Select a reason for the modification, then click Continue.

Entering Draft Mode

Once you enter draft mode, you will see the following:



 

  1. Notification: Text indicating you have entered draft modification mode.
  2. Currently Viewing Subaward Form: Displays all prior modification versions of the subaward. Select the version you wish to view or stay on most recent to continue making modifications.
  3. Subaward Sections: The subaward sections are configured through the Form Manager by a System Administrator. Each section can be selected to view the applicable form objects.
  4. Subaward Form: The form is where users fill out the subaward information, and is configured through the Form Manager by a System Administrator.
  5. Comments: Click the link to view the comment related to the modification.
  6. 'Delete Modification' Button: If you wish to cancel the modification changes, click this button to delete your modification. The most recent active version of the subaward will be restored.
  7. 'Set Modification to Active' Button: If you wish to proceed with the modification changes, click this button.

Setting Modification to Active

Once you click the 'Set Modification to Active' button, you will be prompted to select a reason for modifying the subaward and add comments. 

Click Continue. This is now the active version of the subaward. 

Viewing Subaward History

Click on the History tab to view records of all updates that have been made to a subaward.

Related articles