This article explains how to record and allocate a payment in Cayuse Inventions.
Payments are managed in Finances and can be accessed:
- Finances > Accept Payment & Payment Search > Accept Payment
- From an invoice (fields auto-populate)
- From an agreement
Before you begin, make sure:
- Your Agreement is active
- Invoices are Open or Draft (if applicable)
- Compliance items are configured (if applicable)
- Reimbursement schedule is complete (if applicable)
Open Accept Payment
- Open the Accept Payment screen using one of the methods above.
Enter Payment Details
- Complete the information required in the Start screen:
- Payor
- Payment Amount
- Payment Type
- Payment Number
- Payment Date
- Journal Number / Date
- Pay to the Order of
- Description (optional)
- Click Next.
Please note: The full payment amount must be allocated. Amount Remaining must equal $0.00 before finalizing.
Allocate the Payment
- Apply the payment across one or more tabs.
Revenue
- Select Chart of Accounts
- Enter or auto-apply amount
- Select or create an Account
Reimbursement
- Add reimbursement invoices
- Select invoices and add
- Confirm line item details
- Use Apply to Line Items if needed
Non-Invoiced
- Select agreement and compliance item
- Enter required fields and amount
You can move between tabs in any order.
Amount Remaining updates automatically.
Review
- Confirm all details in the Summary tab.
Finalize
- Click Finish.
- Payment record is created
- Invoices are updated
- Compliance items are updated (if applicable)
- Accounts are updated
Search for Payments
- Go to Finances > Payments and use Advanced Search.
FAQs
Can I accept a payment without an invoice?
Yes. Start from Finances > Accept Payment.
What is Amount Remaining?
The unallocated portion of the payment. Must be $0.00.
Why is the Compliance Item list empty?
It must be configured on the agreement.
Why don’t I see Accept Payment on an invoice?
Invoice must be Open or Draft.
Why isn’t Amount Remaining updating?
Refresh the page.