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Common Fields and Definitions

Emily Yeomans
  • Updated

These are some common fields and definitions used within Cayuse Grants, Effort, and Financial. Fields in red are required.

General

  • Proposal #: must be unique.
  • Primary Prop. #: used to tie multiple records together which are all related to the same project. Required in order for the other support pages to be generated correctly.
  • Univ. Prop. #: allows the user to enter the university assigned proposal number, if applicable.
  • Status: Represents the current status of the overall project. This is updated by the user as the status changes.
  • Funding Agency: The agency the proposal is submitted to/awarded by. If the funding is flow-thru, this should be the prime agency.
  • Agency Type: A grouping mechanism for agencies by type of entity (i.e. federal, state, private, etc.) for reporting purposes.
  • Flow-Thru Entity: The entity providing funds to your organization that were issued to them by another prime entity (Funding Agency).
  • Project Type: Allows grouping of grant awards based on the type (i.e. consulting, subcontract).
  • Org Unit: The Organizational Unit affiliated with the proposal.
  • Corporation Code: A mechanism for tracking records affiliated with more than one entity or organizational structure.
  • Foundation: Represents whether your proposal was submitted through your institutions 501c3 foundation.
  • Award Type: A grouping mechanism based on the type of award received. Examples of these codes would be Investigator, PPG, Research, R01, or Training.
  • Title: The title of the proposal as submitted to the sponsor.

Project

  • Start: The project period start date.
  • End: The project period end date.
  • RFP#: The Request for Proposal number associated with the proposal.
  • CFDA#: The CFDA number associated with the proposal.
  • Project Direct: The total direct costs requested and/or received for the entire project period. This value can be entered, or can be calculated by totaling the individual Budget Periods together with the Calculate Project Direct/Indirect button.
  • Project Indirect: Total Project Indirect Costs.
  • Project Cost Share: Amount of money being furnished by other institutional or third party funds to support the project.

Budget

  • Proposal Type: Allows the user to define Proposal Types to be used within the main data entry screen. Examples of these codes are N = New, and C= Continuation.
  • Period #: The budget period number for this record. (i.e. 1 represents budget period 1 of 4)
  • Start: The current budget year start date.
  • End: The current budget year end date.
  • Direct Requested: The current budget year direct cost requested.
  • Direct Received: The current budget year direct cost received. Will be blank for pending and rejected proposals.
  • Indirect Requested: The current budget year indirect cost requested.
  • Indirect Received: The current budget year indirect cost received.
  • $ and % Cut: The dollars and percent cut from the amount requested if a reduction occurred. This amount is automatically computed.
  • Cost Share: Amount of money being furnished by other institutional or third party funds to support the budget period.
  • Indirect Cost Type:The Indirect Cost group affiliated with this project (i.e. MTDC, TDC, SWB, NONE)
  • Indirect Cost Rate: The percentage of Indirect Costs allowed on the project i.e. 45%.
  • Agency #: The award number assigned by the funding agency (primary)
  • FAIN #: Federal Award Identifier Number.
  • Flow-Thru #: Award # assigned by the Flow-Thru entity.
  • Agency Deadline: Date the grant application was due to the funding agency.
  • Received by (OSP): Date the grant application was received by the institution’s central grants office or unit using the software.
  • Submitted: Date the grant application was submitted to the funding agency.
  • Agency NOA: Date the institution was notified by the funding agency of the grant award (Notice of Award).
  • Fund: The General Ledger code assigned to the project.
  • Primary Fund: The home or primary General Ledger code assigned to the project.
  • Previous Fund: The previous year General Ledger code assigned to the project.

**Fund may be referred to as Account in previous versions

Investigators and Key Personnel

  • PI: The primary principal investigator on the project.
  • FR: Individual who is denoted at your institution as the person who is financially responsible for the completion/oversight of the project.
  • KP (Key Personnel) Type: This is the role of person on the project. 1 = Principal Investigator 2 = Co-Principal Investigator 3 = Co-Investigator P = Postdoctoral Research Associate
  • Person ID: The individuals’ employee ID number.
  • First and Last Name: The Principal Investigator’s name will automatically be filled in by the system.
  • % Effort: The % effort field is used for the percent of the investigator’s work effort that is applied to the project.
  • YR: The period associated with the effort: Calendar, Summer, Academic.
  • DF (Department Faculty): Determines if the investigator is department faculty. 
  • OS (Other Support): Determines if this grant is to print on the investigators Other Support page. Yes = included on Other Support, No = not included, Pending = shows as pending on Other Support.
  • SR (Space Reporting): Determines if the grant is to be used with Space Allocation reports. Only used in combinations with the Space module.
  • % A: Used to allocate credit or funding proportionately among key personnel.

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