Reconciling a line item against a vendor invoice will allow the line item to be billed to the investigator on the next Period Close Invoice. Click the arrow next to Animal Procurement, and click Reconcile Vendor Invoices.
- Select a vendor.
- Enter the vendor invoice number.
- Enter the order number (optional).
- Click Reconcile.
If you entered an order number, your order will populate.
If you did not enter an order number, you'll see a list of all requisition line items for the selected vendor which have been received, but not yet reconciled.
Next, enter item pricing if it was not done previously from the animal order.
- Select a record in the table with the check box on the left and click Item Price. Note: the Purchase Items are setup by the Animal Buyer.
- In the item pricing box, the number of animals received can be edited. Enter the unit prices. Extended and total costs will automatically calculate.
- When you are finished, click Save.
- Back on the main page, enter invoice details, such is Invoice Date, Invoice Amount (should equal total line item cost), Date Invoice Received, Status (Reconciled), and Notes.
- Select the check box next to the line item(s) to be reconciled and click Reconcile Selected Items.
Reconciled line items will be included in the month end period close and displayed on the investigator invoices/statements.