Some common questions about working with subaward budget PDFs in Cayuse Proposals include:
- Why do I get an error saying the format is incorrect when importing?
- What format/version of the subaward budget PDF will import successfully?
- Where can I reliably get an importable version of the sub budget PDF?
- Will I still be able to get these PDFs with Grants.gov's move to Workspaces?
- Is there a special version of the sub budget PDF for Forms-E?
Attached here are the 7 currently valid subaward budget PDFs you can send to Subawardees! These will stay posted here regardless of what happens at Grants.gov and they will all import successfully into any prime proposal regardless of the type or the version of the forms. The only one that will not work for all subawards is the Multi-Project sub budget--that should only be imported to the sub attachment form in a Multi-Project component.
Each PDF attached here is labeled based on the subaward budget attachment form from which it was extracted, and for that reason we strongly recommend that you use the sub budget that matches the sub budget attachment form of the prime you are planning to import it to.
For example, some of these budget PDFs have a maximum number of budget periods you can create within them. So, if your prime proposal had the 10 period version of the sub budget attachment form and you needed your subawardee to have more than 5 periods in their budget, you would want to use one of the "10 period" subaward budget PDFs.
If you're not sure which one to send to a subawardee you can always find the version of your prime's subaward budget attachment form by locating the opportunity in the Opportunity tab in Cayuse Proposals and clicking the little light-blue [i] icon to get the details popup. This lists the name of each form, including the subaward budget attachment form.
If you're still uncertain, you can always defer to the “RR_Budget10_3_0_A30-V3.0” version as it is the most flexible of the classic subaward budget forms (no non-fed column). If you know that a non-fed column is expected then go with the “RR_FNF_2_0_A30-V2.0” PDF, as it is the most recent and the same one modeled on Subawards.com.