To successfully submit a proposal from Cayuse Proposals to Grants.gov, the proposal must be complete and must conform to Grants.gov and agency requirements, including the form data and attachments.
To access the Electronic Submission area of the proposal, open the proposal and click the 
icon along the top or in the left sidebar.
The Electronic Submission information has three sections: Opportunity Details, Proposal Submission History, and Electronic Submission.
Opportunity Details
By default, the Opportunity Details are hidden. To show them, click the plus sign next to Opportunity Details. This is a quick way to verify which opportunity the proposal was created with, and get information such as the Agency Contact and Closing Date.
Proposal Submission History
If the proposal is in development and has not been submitted previously, the Submission History will be empty:
Once a proposal has been submitted, the tracking number, submission date, and who submitted it will appear here:
If you click on the tracking number, the status of the proposal in the portal will be retrieved, and you can find out whether it has been validated and whether the agency has retrieved it. Once the agency has retrieved the proposal, if the agency has its own electronic portal, such as the NIH eRA Commons or NSF Fastlane, the proposal should appear there, and the PI will be able to review and/or edit them to ensure that the transmission was successful and accurate.
If the status that is returned is Rejected with Errors, the proposal was received, but the portal rejected it for some reason, commonly that it was past the deadline, or did not pass validations (see below). If you have any questions about this, especially if you may need to resubmit to meet your deadline, please contact Support immediately.
If the message field indicates that the submission was not successful, and/or it does not have a GRANT tracking number, then there was probably an error of some sort in transmission. See Troubleshooting below.
Electronic Submission
This is where you submit a proposal that has been fully and correctly prepared. If your institution uses Cayuse Proposals's electronic routing, the proposal must also be successfully routed and approved by the final approver, usually an AOR. Each institution has its own policies and procedures for routing and submission. Be sure you are familiar with your institution’s process before proceeding with submission.
The target for the submission is shown (usually Grants.gov).
Before submitting, we strongly recommend that you verify that there are no errors shown in the Errors/Warnings/Info section, then click Validate Proposal.
This checks your proposal for both the usual types of validation errors and errors in the construction of the XML data that is submitted to Grants.gov. The XML validations are not run during proposal editing because the XML changes rapidly as you enter data, so this is an important step to catch potential errors.
If there are any problems with the XML, you'll see the following warning:
This will be followed by the error count and a description of each error. If you read the error descriptions carefully, you can often understand what the problem is. However, if you are having any trouble, or if your deadline is approaching, contact Support right away.
If your proposal is error free after running the validations you will get a "No Problems Detected" report.
At this point, you are clear to click the Validate and Submit to Grants.gov button and the proposal will be sent to Grants.gov.
Troubleshooting
The S2S submission process is normally very stable. However, users very occasionally experience connectivity problems when submitting proposals. This is more common during heavy usage times around deadlines, and it does not necessarily mean that the transmission of your application has failed. In the event that an anomaly occurs, we recommend:
- Checking your email for a Grants.gov Receipt email containing the GRANT tracking number;
- Checking your email for a Grants.gov Acceptance or Rejection email containing the GRANT tracking number;
- If you're seeing "Check Status" in place of your GRANT tracking number, clicking the link to see if the GRANT tracking number populates.
If you have not received a GRANT tracking number after following the steps above, contact Cayuse Support.