School codes define a college or school, such as the School of Medicine, Law School, or College of Arts and Sciences. They are distinct from Department Codes, which define departments within a school.

Before You Begin

• Become familiar with the organizational codes available in Department Manager, as described here. 
• Have a plan or reference in place for code assignment. Determine if a spreadsheet is already available listing the various school codes.   

How to Set Up School Codes

Follow these steps from the Grant module's File menu:

1. Click File/Codes/Organizational Hierarchy. Schools appears in the Organizational submenu.
   
   
   
   
2. Click Schools. The School Codes screen appears. 
   
   
3. Click the Edit and Insert buttons to open a new record.
4. Enter the desired School Code in the corresponding Code field (alphanumeric up to eight places, uppercase recommended, no spaces).
5. Tab to the Description field and enter an appropriately detailed description for your new School code.
6. Enter a Label name, which serves as an abbreviated description to produce mailing/address labels.
7. Select A for Active status from the drop-down menu. 
   Note: You can later change this status to T for Terminated status if you will no longer use this School code. 
8. Tab to advance to the next row to enter the next record, or click the Close button to exit this screen. 

What's Next? 

You are now ready to set up Department Codes.