November 7, 2024 - Human Ethics Release Notes v1

Things to Know

• Information on this page is subject to change. This page was last updated November 7, 2024.
• Features below are not functional in the application until UAT release date.
• You may need to clear your cache in order to enable changes in this release.

Release Summary

Here's a quick overview of the updates in this release:

• Commas are now recognized from study title when doing a search by study title under the studies page.
• Updates have been made to avoid unnecessary Renewal notices. 
• New confirmation message added to indicate when a report has finished running.
• The interface will now display only the products each user can access from the product switcher.
• Added a "Make Decision" step for Study Closure and Withdrawal forms with options to approve or void submissions.
• Accessibility Improvements: better screen reader descriptions, updated tooltips, and new visual focus indicators
• General bug fixes.

Release Dates and Downtime

Release dates are subject to change. Release date changes will be noted in the Change Log below.

Downtime required: 30 minutes

Change Log:

Detailed Release Notes

New and Enhanced: General

• An update has been made to allow commas (,) to be recognized from the study title search and produce results when used under the studies page.
• Improvements have been made to the system to avoid sending renewal notices to study contact personnel while a renewal submission is in process.
• When running a report, we have added a new confirmation message to let you know when the report finished running and is ready to be viewed.
  
  

• The Human Ethics interface has been updated so that the product switcher (found under the Products dropdown) will only display the products that each user has access to. In the past, a list of all Cayuse products in use at your institution were displayed while the user was inside the IRB product.
  
  

New Make Decision Step 

This new enhancement enables institutions to independently cancel any study withdrawal or closure submissions without needing to contact Cayuse Support or engineering teams for assistance. This improvement allows for a quicker resolution to removing unnecessary submissions, and streamlines the process for immediate action.

• A new Make Decision step has been added to the processing of Study Closure and Withdrawal forms (found under Required Tasks list), with two options available for analyst members to choose from the following options:
  • Approved: If selected, the submission proceeds as usual, and the study will be closed (case applies when processing a study closure form).
  • Voided: If selected, the submission is completed, but the study remains open (case applies when processing a study closure form)
    
    

Accessibility Improvements: 

• Enhanced screen reader descriptions
• Updated tooltips to utilize greater description
• New visual focus indicators when navigating through links

Resolved

Issue: Inactive users were appearing in newly created meetings as attendees.

Resolution: Inactive users no longer show up in future meetings as attendees. For record-keeping purposes, they will continue to appear in past meetings they attended while they were active.

Issue: Values from the expiration date field were incorrectly appearing in outcome letters when the Decision Expiration Date field was hidden in the "Make Decision" screen.

Resolution: Expiration date values will no longer appear in outcome letters when the Decision Expiration Date field is hidden in the "Make Decision" screen.

Issue: Data was being duplicated when using the compare function.

Resolution: The issue causing data to appear duplicated when using the compare function has been resolved.

Issue: Formatting issues were causing unnecessary white spaces in decision letters generated by the system.

Resolution: Adjustments have been made to resolve formatting issues and prevent unnecessary white spaces in decision letters generated by the system.

(Ref ID: 25.02.47)