September 26, 2024 - Animal Oversight Release Notes v1

Things to Know

• Information on this page is subject to change. This page was last updated September 25, 2024.
• Features below are not functional in the application until UAT release date.
• You may need to clear your cache in order to enable changes in this release.

Release Summary

Here's a quick overview of the updates in this release:

• This release delivers high impact features and bug fixes to reduce administrative burden for animal research compliance programs. 
• Overview of the new features and enhancements:
  • The expansion of the in-application reporting feature with additional datasets delivers on Cayuse’s commitment to empower customers with data tools.
  • A flexible option for programs to allow protocol submission delegation to protocol personnel brings efficiencies to the protocol drafting, amendment, and renewal processes.
  • Full review workflow for expiring protocols supports key compliance requirements for international programs. 
  • Expiration date display for amendments and De Novo protocols in review provides administrators with quick access to critical due dates.
  • Separate committee minutes and agenda previews allow programs to configure and access important documents.

Release Dates and Downtime

Release dates are subject to change. Release date changes will be noted in the Change Log below.

Downtime required: 1 hour per environment

Change Log:

New and Enhanced

• Compliance programs now have flexibility to control PI submission delegation. This feature can be selectively hidden if the program does not allow PI submission delegates.
  
  
  
  
• Enhanced the dictionary list hide functionality for the non-surgical procedures list.
• Review Process
  • New feature empowers administrators to customize approval emails for new protocols, amendments, and continuing reviews by adding custom text and copy emails.
    
    
    
    
• Compliance committees can now send expiring protocols through a full review process.
• The protocol version comparison tool has been enhanced to display revision and version numbers.
  
  
  
  
• The system now displays the expiration date for protocols undergoing De Novo renewal and amendment in the Protocols in Review alert.
  
  
  
  
• Revision tracking is now available on the attachments pages within protocol forms.
• The user interface of the Save Synopsis button in the review pane is enhanced.
• Committee Meeting Agenda and Minutes 
  • Word editor fields are now supported in meeting notes, allowing administrators to meet committee formatting specifications.
    
    
    
    
    
    
• New fields have been added to record member votes for agenda topics.
• In an effort to align with other sections of the agenda, Notes have been renamed to Minutes.
• Compliance administrative staff have new tools to manage meeting minutes for topics, with Office roles able to search, edit, and access these minutes through a new feature called Agenda Topics Search. This feature also delivers separate agenda and minutes previews.
  
  
  
  
• New notifications from the agenda allow administrators to communicate key committee decisions to researchers.
•  Reporting
  • In-app reporting has been expanded with the following reports:
    • Databases Searched report
    • Department Funding report
    • Funding report
    • IBC Agents report
    • Outside Collaboration report
    • Private Funding report
    • Protocol Drugs report
    • Protocol Euthanasia report
    • Protocol Locations report
    • Protocol Personnel Activities report
    • Protocol Personnel report
    • Protocol Procedures report
    • Protocol Register report
    • Protocol Restraint report
    • Protocol Science report
    • Protocol Surgeries report
    • Species Breeding report
    • Species Information report

Resolved

Issue: When attempting to add a new abbreviation in the Protocol Dictionaries Funding list, users encountered an issue and were unable to add any new abbreviations without refreshing the page.

Resolution: The underlying issue that caused the session to retain the previous abbreviation has been addressed. Users can now add new abbreviations to the Protocol Dictionaries Funding list without needing to refresh the page, improving overall experience with managing funding sources.

Issue: Researchers were saving pages within an Amendment without making any changes, but a green icon still appeared on the USDA Categories or Euthanasia pages, causing confusion about whether edits were made.

Resolution: A fix was applied to ensure revision icons display correctly on the Euthanasia and Animal Numbers pages of the IACUC form, only when revisions have been made.

Issue: The Status field for Continuing Review submissions was not set as a required field, allowing it to be submitted with a blank Status.

Resolution: The selection of the Status field for Continuing Review submission is now required prior to submission.

Issue: When adding a facility on the Use Location page of a draft protocol, all facilities were displayed, even those without rooms available.

Resolution: The issue has been resolved by ensuring only facilities with available rooms are displayed on the Use Location page.

Issue: Special characters in set up lists and protocol data caused rendering issues when the applications interpreted the text as html code.

Resolution: Special characters have been enabled to be handled correctly in set up lists and protocol data.

Issue: An out-of-box issue prevented the deletion of committee member footnotes, causing difficulties in managing accurate committee records.

Resolution: The issue has been fixed, and committee member footnotes can now be successfully deleted.

Issue: An out-of-box issue caused the Continuing Review process to not check all protocol personnel by default.

Resolution: All protocol personnel are now checked by default during the Continuing Review process.

(Ref ID: V23)