We’ll cover how to:
Applicable Roles:
- Any role given access to this functionality
Before you get started:
- Person Title and Salary information is not retrievable from the Personnel feature within Fund Manager. All of the data in Projections must be entered manually.
The Non-Compensation Projection is a workspace area to prepare and analyze hypothetical scenarios to project future non-personnel expenditures, such as capital equipment purchases, supplies and materials, travel, subcontracts, etc.
Steps to Create and Manage a Non-Compensation Projection
1. Scroll down to the Non-Compensation Expenses box. Click on +New Projection.
2. Complete the Non-Compensation Projection fields.
- Object Code: Object Code that the projected expense best relates to
- Monthly Amount: Enter a set monthly amount to record over the projected dates selected. If you wish to enter a one-time expenditure, be sure to select the Projection start and end dates to be the first and last days of the same month, then the amount you enter in this field will display in total.
- Projection Start Date: Select the start date you wish to calculate the projected expense for.
- Projection End Date: Select the end date you wish to calculate the projected expense for.
- Lower Section Fields: Enter and select data in each chartstring field. In all of the chartstring fields, you will only see the results in the dropdown based on your chartstring security.
- You will only see a maximum of 50 of each in the drop down list. We recommend for you to start typing either the code or the name if you have a lot of data retrievable based on your filter and security access.
- You must select a Fund Number prior to having the ability to select an Org.
- You must select the Fund Number and Org prior to having the ability to select Program then Flex 1 and then Flex 2.
- If your organization doesn’t populate either Program, Flex 1, or Flex 2 with data, you need to ensure that at least one is created in the Master Code Table for each (such as None) so that there is the ability to select a code as these fields are all required fields due to enhanced chartstring security purposes.
- The display order of these fields are currently shown in a random order in the dropdown. With an upcoming release, they will be displayed in alphabetical order by their Code, with the exception of Org. The Org dropdown will display in your Org hierarchy build in your system.
Multiple distributions can be added by clicking +Add Another Distribution.
Click Next once completed.
3. Calculated Projection summary will be displayed. If edits are needed, click Back to make adjustments then Next. Click Save once you are ready to add the results to the scenario.
Results Overview
The calculated results populate in the Non-Compensation Expense grid and those calculations are now displayed in the appropriate Funds in the Projected Expense Column in the Fund Summary. The following actions can be taken, including:
- Carrot: Click carrot to view more detailed info
- Manage Columns: If you have more than one Projection, you can sort and filter, drag and drop columns within the grid
- Multiple/New Projection: Click +New Projection to create additional projections within the same scenario
- Set View: Click Set View icon to manage settings
- Download: Click download icon to download
- Edit and Delete: Click Edit or Delete within the Non-Compensation Expenses grid to make changes or delete the Projection