ADMIN USERS ONLY
This document assumes that the institution and all appropriate individuals have registered with SAM and Grants.gov as required by Grants.gov. For questions or concerns visit Grants.gov's Organization Registration page.
Registration and authorization should be performed as early as possible in the process of setting up Cayuse 424. Administrators must register and authorize Cayuse 424 before proposals can be submitted. In terms used by Grants.gov, this process establishes Cayuse 424 as an "Authorized Organizational Representative" (AOR) for the institution. It involves three simple steps:
- Choosing your Cayuse URL
- Obtaining a certificate and sending it to Grants.gov
- Authorizing the certificate as an AOR within Grants.gov
Choosing Your Cayuse 424 URL
As a first step in configuring Cayuse 424 for your institution, System Admins should work with Cayuse 424 Implementation Specialists to decide on the URL you want your users to enter to reach your Cayuse 424 application.
Most commonly, this is the top-level domain of the institution followed by cayuse424.com. For example, the University of Grants might request: https://uog.cayuse424.com. If you have different needs, a URL can be chosen to best fit those needs. Once you have decided on one, please include it with your Certificate information.
Obtaining a Certificate
Send the following information to your Cayuse 424 Implementation Specialist via e-mail:
- DUNS number - The DUNS number of the institution submitting grant proposals. Grants.gov will associate this DUNS number with the serial number of the certificate generated through this institution's end entity account.
- E-mail address - The email address to which all administrative notices, including confirmations of grant proposal submissions, will be directed.
- Common name - A familiar name with which the institution is associated. Punctuation is discouraged. Examples include "Cayuse Inc" or "The University of Michigan".
- Organization - The formal name of the organization. Punctuation is discouraged.
- Organization Unit - The name of the department or division of the organization responsible for submitting grant proposals. Punctuation is discouraged. Examples include: "Development" or "Sponsored Programs".
- Locality - The city in which the institution is located.
- State - The state or province in which the institution is located.
- Country - The two-character upper-case country code representing the country in which the client is located. For example, "US".
Once we receive your information, the certificate will be set up and sent to Grants.gov for you. When Grants.gov receives it, they will associate it with your institution and notify you via email that the certificate is ready for authorization.
If you have sub-organizations with different DUNS numbers, you must provide the above information for each one and then authorize the certificate as an AOR (below) for each certificate.
Authorizing the Certificate as the eBiz POC on Grants.gov
- Once the certificate is received by Grants.gov, it will be associated with your institution. This should result in the following e-mail being sent to the e-Business Point of Contact (E-Biz POC) at your institution:
Note: In the email, the word "individual" refers to the certificate.
"An individual from your organization has registered with Grants.gov and requested to be designated as an Authorized Organizational Representative (AOR) for your organization. Designating this individual as an AOR will allow them to submit grant applications to Federal Agencies via Grants.gov on behalf of your organization. Note: The individual will not be able to submit an application on behalf of your organization until this designation process has been completed.
As the e-Business Point of Contact, you are the only person authorized for your organization to approve this individual as an AOR. Please log in to the EBiz section of Grants.gov at https://apply07.grants.gov/apply/login.faces?userType=ebiz&cleanSession=1 to authorize this individual to perform this function. If you determine that this individual should not be assigned AOR access, do not update the user roles when you review the request in Grants.gov... "
- As the Point of Contact, click on the link https://apply07.grants.gov/apply/login.faces?userType=ebiz&cleanSession=1 to the Grants.gov home page. Note: You do not need the email in order to complete the Authorization. If you are the eBiz POC and it has been 48 - 72 hours since Cayuse submitted the certificate request, you should be able to log in and see the certificate awaiting authorization. After logging in, you will see this screen:
- Click on Manage Certificates:
- Find the relevant certificate in your list. It will be the one with an expiration date furthest in the future. Click Manage Roles:
- Select "Standard AOR Certificate". Click Save:
- You will be returned to the Manage Certificates screen. If you are not sure whether you completed the Authorization correctly, please take a screen shot of the Manage Certificates page and email it to your Cayuse contact for verification.