Requisition line items that have been received may be reconciled. Reconciling a line item against a vendor invoice will then allow that line item to be billed to the investigator on the next Period Close Invoice. Animal Buyer. may choose this option by clicking the arrow next to Animal Procurement and clicking Reconcile Vendor Invoices
- Select a commercial vendor from the list, enter the Vendor’s Invoice Number, and if there is just one order line item listed on the vendor invoice, enter the Order number (optional). Click Reconcile to bring up a list of received order line items for that vendor which have not yet been reconciled.
- Highlight the order listed on the Vendor Invoice by clicking on it, and click Item Price to open the item pricing screen.
- Enter appropriate quantities and unit prices from the vendor invoice and click Save. If more than one order line item is listed on the Vendor Invoice, repeat the process until you have entered pricing for all.
- Enter the total of all line item costs in the field Invoice Amount. Select Reconciled for Invoice Status. In the list, check the box next to the order and click Reconcile Selected Items.
The reconciled line item will now be included in the next Period Close.