Managing IBC Meetings

Committee Review Meetings are documented in Cayuse IACUC and can be accessed by clicking on the arrow next to IBC, and clicking IBC Committee Meeting.

Please note: The Meeting Date and the Meeting Location fields are populated from the Agenda setup and can only be modified from the setup.. The list of Committee Members is populated by the list of Committee Members in setup, and these members must have the IMBR role. Learn more here.

Reviewing Protocols

All protocols sent to the meeting can be reviewed in the meeting by clicking on a protocol tab and clicking on the protocol number within the list.

The review of the protocol works in the same way as a review outside of the meeting. Learn more about reviewing here.

Reconciling Protocols

All protocols must be reconciled prior to closing a meeting. To reconcile a protocol:

1. Click on the protocol within the list to highlight it.
2. Click Edit.
   
   
3. Edit the record, and click Save.

Edit Record

1. Status:
   • Approved: approves the protocol.
   • Deferred: defers to the next meeting.
   • Pending: protocol is sent back to the IACUC workflow.
   • Expired: expires protocol (only applies to De Novos).
   • Withdrawn: withdraws protocol (only applies to Continuing Reviews).
2. Minutes: enter the meeting records here.
3. Votes: records the number of meeting member votes for Yes, No, and Other.

Closing the Meeting

Click Close Meeting at the bottom of any tab.

If agenda records are reconciled, the meeting will close and the next scheduled meeting will become the active meeting.

Editing the status of the protocol in Committee Meeting

1. Log into the Cayuse Hazard Safety site. Confirm that the IBC Office role is selected.
2. From the IACUC Action menu, select Committee Meeting under Action.
3. Select the tab the protocol you are wanting to move [New Protocols, Continuing Review, Amendments] and highlight the protocol. Click ✐ Edit.
4. In the Edit Record pop-up, under Move to Status select Pending. Click 🖬 Save.

Reconcile the protocol to move it to the Office inbox

1. Highlight the protocol you just updated the status of. Click ✔ Reconcile Selected Protocol.
2. Navigate back to the Hazard Safety Alerts. Click on Protocols in Review, you will find the protocol is now under the Office inbox for review/processing.
3. You will notice the protocol went From the Meeting, To the IBC Office.