Skip to main content

Setting Up Meetings, Members, and Agendas in Animal Oversight

Emily Yeomans
  • Updated

Reviewers, Committee Members, and Agenda can be set up by an IACUC Administrator.

Click on the Menu next to Animal Oversight.

In the menu, click on Setup IACUC, Reviewers, Committee Members, and Agenda.

Meeting Dates

When protocols are placed on the meeting agenda, they automatically go to the upcoming current meeting. As protocols are approved, they are listed in the approved protocols tab in the meeting agenda. It is important to always have a current meeting setup. We recommend you setup several meetings in advance.

To complete the initial setup:

  1. Click Add, click on today's date, check Closed, and click Save.



  2. Set another meeting in the near future and checking Current.
  3. Set several more meetings in the far future, , and do not check Closed or Current on any of them.

After setup, meetings are closed from the Committee Meeting process. Meetings should never be closed manually from this setup section. If future meeting dates change you may edit the dates here.

Status List

The status list is preset with values and should not be modified.

IACUC Members

IACUC Members List shows the list of reviewers available for the IACUC coordinator to send a protocol out for review.

You may only add or edit a member. Although, you cannot delete one from this list, you can change the Active status to No by unchecking the checkbox.

To add a person to this list, the individual must exist in the Contact Management.

  1. Type the individual's last name and click on the matching contact.
  2. Add a role for documentation purposes only. The committee members defined here will need to be given eSirius user IDs with the corresponding roles of IMBR or Vet.
  3. Set the statis to Active, and click Save.

Section List

This pre-set list of agenda sections should not be modified.

Protocol Preferences

These preferences define the following:

  1. Meeting Cut Off: Minimum number of days prior to a meeting that protocols can be placed on the agenda.
  2. Annual Reminder: Number of days prior to a protocol review date - triggers the protocol to display in the Tab/Alert Continuing Reviews.
  3. Expiration Reminder: Number of days prior to a protocol expiration date - triggers the protocol to display in the Tab/Alert De Novo Reviews.
  4. Full Review: Number of years in the cycle to trigger a De Novo review.

Related articles