Reconcile option allows you to reconcile Department Manager with your institution's general ledger. The reconcile option is available on both the budget and transaction data entry forms. These procedures find all unreconciled reference numbers and and sorts them by account, then object code, and finally reference number.
On the Budget Data Entry screen, unreconciled records have a blank campus date. On the Transaction Data Entry Screen, unreconciled records have blank campus dates, or still have money encumbered.
Reconciling Transactions and Encumbrances
- In the menu, click on File.
- Click on Transactions.
- Click on Edit, then click on Recon.
A Reconcile Setup screen will appear. Select an account, cost center, or object code to reconcile, and input the reconcile date, which will appear in the Campus Date field on the Transaction Data Entry screen. Use the drop-down menus 
for easy searching. When you are finished, click the Standard or Grid check mark button.
The system will find all transactions that have not been reconciled for the account number, and a new navigation bar will appear beneath Totals. Use the arrows to view the next and previous unreconciled transactions.
Highlight the item you wish to reconcile and right-click to view your options.
Reconcile Function Options
- Partial (F5): partially expense an encumbrance. Input the actual amount to be liquidated.
- Campus (F7): populates the Campus Date column on the selected row with the Reconcile Date.
- Complete (F6): fully expenses or liquidates an encumbrance.
- Visa: populates the Visa Date column on the selected row with the Reconcile Date.
Reconciling Credit Cards
- In the menu, click on File.
- Click on Transactions
- Click on Visa.
A Reconcile Setup screen will appear. Select an account, cost center, or object code to reconcile, input the Purchase Date and input the reconcile date (credit card statement date), which will appear in the Campus Date field on the Transaction Data Entry screen. When you are finished, click the check mark button.
The system will find all transactions that have not been reconciled for the account number, and a new navigation bar will appear beneath Totals. Use the arrows to view the next and previous unreconciled transactions.
Highlight the item you wish to reconcile, right-click, and click Visa Date. A Visa Date column will populate in the highlighted row.
Reconciling Budgets
- In the menu, click on File.
- Click on Budgets
- Click on Edit, and then click on Recon.
A Reconcile Setup screen will appear. Select an account, cost center, or object code to reconcile, and input the reconcile date. When you are finished, click the check mark button.
You will enter reconciliation mode on the budget screen. Highlight a row and press F7 to fill in the Campus Date Field.