Awards
In Cayuse SP, an award indicates that a proposal has been funded, and tracks the distribution of funding to the research team. These awards are managed by the Central Admin Office.
If you are a member of the research team, you can see your awards listed within your My Awards dashboard.
Users with Award Data Access will see awards for their unit by clicking on Dashboard and Awards in My Unit.
To view awards associated with a particular proposal, view the routing status of the proposal, and click on the Awards tab.
Award Details
Award details are viewable on the Award Administration screen.The top section shows the most basic information about the award including the award number in Cayuse SP, the award amount and primary account (if any), the project title, the date it was last updated, and the administrative contact information.
The tabs on the Award Administration screen provide a deeper dive into award data.
- General: Shows the reporting designation as anticipated or obligated and the begin and end dates. Also includes the Official Report Date, which is the date the Award was issued.
- People: Investigators and other personnel affiliated with the award. The personnel and their effort carry forward from the proposal record when an award is created based on a proposal. Click a person's name to view his or her contact details. Click the plus sign to the left of an entry to show a log listing all changes to that person's information.
- Budget: Budget details for the associated Award.
- Distributions: Subdivisions of the award into various accounts. Distributions are how Accounts become connected with Awards.
- Proposals: Proposals affiliated with the award. Click a proposal number to view the proposal's routing status.
- Add or View Comments: Notes entered here appear at the Project and Award levels, and are visible to everyone who can see the award: members of the Research Team, unit users with Award Data Access, and administrators.
- Attachments: Upload supporting documents. Attachments may include agency authorizations, revisions, award notices, progress reports, sponsor guidelines, and other documents. Other than Notes, Attachments are the only part of the Award that can be modified by the Research Team. Select a file using Browse, select a Document Type, and click Next. Documents uploaded here appear at the Project and Award levels.
Projects
Projects, awards, and proposals can be created independently in Cayuse SP. Awards, proposals, accounts, and subcontracts are housed within a project. A project can have a single proposal with multiple awards, or a project can have multiple proposals attached to a single award.
Project, Award, and Subcontract Numbers
The Project number is the basis for the associated Award and Subcontract numbers. Project Numbers are formatted as AXX-XXXX. Award numbers consist of the project number plus an -XXX suffix. Subcontracts ad an SXXX suffix, with an additional AXX suffix for amendments.
Here is an example project number: A11-1262.
- A: Award
- 11: Fiscal year
- 1262: Sequential project number
If the project is added independently, the fiscal year is determined by the Project Begin Date and your institution's fiscal year rollover date.
For example, if your Project Begin Date is 9/1/2011, and your rollover date is 7/1, then the project would be assigned the prefix 12 for the fiscal year 2012, while a project with a Begin Date of 5/1/2011 would have the prefix 11 for fiscal year 2011.
If the project is created by adding an award to a proposal, the fiscal year is determined by the rollover date and the proposal's Project Start Date.
Here is an example Award number: A11-1262.
- A11-1262: Project number
- 001: Sequential award number beneath the project
Here is an example subcontract number: A11-1262-S001-A01
- A11-1262: Project number
- S001: Sequential subcontract number
- A01: Sequential amendment number