Validating encumbrances and liquidating unnecessary encumbrances is the fifth of seven procedures you should complete as you prepare for Archiving.
It is essential to prepare properly before you perform data archiving; you cannot change data once you have archived.
Related References
- Preparing for Archiving: An Overview
- Understanding the Effects of Archiving/Year End Transfer Processing
How to Validate Encumbrances and Liquidate Unnecessary Encumbrances
Review all encumbrances for the Accounts/Cost Centers to be archived and eliminate any that you do not want carried forward into the new Budget/Fiscal year.
- Remove or eliminate any remaining Personnel encumbrances prior to starting the year end procedure.
Note: An Accounting module report is available that you may find helpful in identifying open encumbrances. Click Reports-Account-Detailed/Specialized Reports-Account Encumbrance and click OK, followed by the √ at the bottom of the screen.
The report displays as follows:
What's Next?
Continue to the procedure to prepare for archiving here.