As you enter budget data in each budget period and category, Cayuse Proposals takes the raw numbers you enter and creates subtotals and cumulative totals, and automatically fills those numbers and calculations into the appropriate fields on all applicable pages.
In general, to take greatest advantage of the automated calculations, you should start filling out the budget from the top, and only fill in totals where they don't automatically appear.
Calculated Fields
A calculated field derives its information from other fields where values have been entered directly, or from a calculation performed within the field on the entered value. Values in these fields are automatically calculated while you are filling in the form and are recalculated each time you enter data into a related field. In many calculated fields, you are permitted to overwrite the calculated values. In those fields where overwriting is permitted, a red star appears next to the field indicating that you have over-written it.
Caution: If you overwrite a calculated field, the information in that field will not be updated when you change the information in other, related fields. This can cause your final values to be wrong! Use caution when overwriting calculated fields.
To return a field with a red star to its normal, calculated value, simply remove the number you have manually entered in the field. The calculated value will reappear.
If you are having trouble with errors that are resulting from out-of-date automated calculations, running Final Review checks all forms and fields for errors, and will update any calculated fields that have not been manually overwritten with an up-to-date value.
Percentage and Currency Fields
Most percentage and currency fields in the budget only allow entering numbers Percentages must be entered as decimal numbers (e.g. 45.5 or 4.5). Dollar amounts should be entered as numbers, and will round to the nearest dollar. To see $10.00, enter 10. If you enter 10.99, you will see 11 in the field.
In certain places, there are special fields which will accept either dollar amounts or percentages, such as the effort fields (Calendar, Academic, and Summer Months) and the Fringe Benefits field. In these fields, enter a plain number to get a dollar amount: entering 63.5 would yield $64. Enter a percentage to see the dollar amount calculated based on the percentage. Entering 63.5% in the Fringe Benefits field displays a dollar amount equal to 63.5% of the Requested Salary.