If a primary reviewer has been assigned to a submission with an exempt or expedited review, they will make the decision based on their review and comments from any other reviewers. Otherwise, all reviewers assigned to the submission may enter their decision, and the Analyst will make the final decision. All Exempt submissions have a primary reviewer, but Expedited submissions may not have one.
Making a Decision
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Review and comment on the submission by clicking on Review on the Submission Details page.
- Once the review is complete, click Make Decision beneath Tasks.
Review Information
- Decision: If you need to return the submission to the analyst to arrange a full board review, you should select Not Exempt or Not Expedited as the decision and complete the review.
- Result Date: This is the date that the decision was made.
- Administrative Check-In Date: This field will appear for expedited and exempt reviews guided by post-Common Rule 2018 policy with no expiration date. When an Administrative Check-In date for a review is set, it will trigger an email to the research team on that date. The email template for this message can be configured by an Analyst or administrator.
- Continuing review is mandatory: When checking this box, an expiration date can still be enforced on post-Common Rule 2018 expedited review submissions.
- Expiration Date: The expiration date is automatically calculated for Initial and Renewal submissions that have been approved. Modification, Incident, and Closure submissions will display the expiration date set in the most recent Initial or Renewal submission for the study. You can also manually edit the expiration date for "Rely on NCI-CIRB" and "Rely on External IRB" decisions. Setting an expiration date is an option on initial and renewal submissions under expedited review.
- Justification for expiration: You can use this field to explain an unconventional expiration date for the submission.
- Categories: You can select categories explaining why this study qualifies for an expedited or exempt decision.
- Findings: Any text entered in the Findings box may be used as part of the letter(s) sent to the research team in relation to this submission.
- Researcher Notes: Notes that are intended for the research team and can be used as part of the letters(s) sent in relation to this submission.
- Internal Notes: Private notes that will not be visible to the research team.
Once you have recorded and saved your decision, return to the Study Overview and select Review Complete to return the submission to the Analyst.
