The iRIS™ system provides numerous picklists on system pages and forms. Some of these lists exist to save users the time and trouble of manually typing in frequently used data items. Other lists exist to enforce data validation requirements.

In the Post Award Management module, lists are managed on the List Maintenance Setup tab. To access this area, navigate to Post Award Management > Review Board Administration > List Maintenance Setup tab.

This manual provides details of list configuration processes and settings, as well as information about where the configured lists are employed in the iRIS™ system.

Navigation in iRIS™

iRIS™ includes two standard navigation tools on all pages nested one or more levels beneath the primary Workspace page of the module currently in use (e.g., Study Assistant, Conflict of Interest Assistant, Animal Resource Center, etc.): a Path directory tree, and Back buttons.

Path Directory Tree

The Path item at the upper left of iRIS™ pages provides a hyperlinked menu directory tree, allowing the user to quickly navigate back through the path they followed to get to their current location. Path appears on all pages nested at least one level beneath the main workspace

In the example shown the user is viewing the Broadcast Notice Add a new notice page. This page is nested three levels beneath the main workspace page, as indicated by the three links available in the Path directory tree: Home, board admin and broadcast notice.

Click on broadcast notice in the Path to navigate up one level in the directory tree, to the main Broadcast Notice page. There are now two levels in the Path directory tree: board admin and Home.

Click on board admin in the Path to navigate up one level in the directory tree, to the Board Administration page. There is now one level in the Path: Home.

Click on Home in the Path to navigate up one level in the directory tree, to the main Workspace page. No Path item is displayed here because the user is now at the top-most level of the directory tree.

Back Button

The second navigation tool is the Back button, which appears on all pages nested at least one level beneath the main workspace. The Back button takes the user to the same location as the last link shown in the Path.

In the example shown above, both the Back button and the broadcast notice link in the Path return the user to the Broadcast Notice page:

Clicking the Back button on the Broadcast Notice page returns the user to the Board Administration page, as indicated by the last link in the Path directory tree shown in the screenshot above.

Note that where the Back button appears on a page with editable fields or document upload controls, clicking the button before saving changes returns the user to the same location as the last link shown in the Path without saving changes.

Copy Configurations

Copy Configurations is a tool that can be made available to full System Administrators (as opposed to those assigned to an Administrator role within a specific iRIS™ module) to help with initial setup of iRIS™ when two or more similar review boards are needed. The copy tool allows an iRIS™ system administrator to copy pre-existing, fully configured review board elements into a different, newly created review board.

CAUTION: Copy Configurations should not be used after setup of review boards is complete, nor in a live iRIS™ system. iMedRIS recommends performing a board configuration copy to a destination review board only once.

Note that configurations cannot be copied across review boards of different types (IRB to IBC, IRB to ARC, etc.). Within IACUC it is only possible to copy configurations across IACUC review boards.

Click the Copy Configurations button to copy a pre-existing IACUC review board configuration to another IACUC review board.

The Copy Review Board Configuration page displays. The page contains links to configurations that can be copied to another review board.

Note the Destination dropdown list at the top center of the page, and the Helpful Information button at right. The Copy Configurations button is non-functional until the Destination and at least one configuration item are selected (details follow below).

Click the Helpful Information button to view a popup containing important information and warnings about copying review board configurations.

Click the close window button in the upper right corner (marked with a red asterisk) to close the popup.

Back on the Copy Review Board Configuration page, select the target review board from the Destination dropdown list at the top of the page. The configuration Source is shown at the upper left, indicating the review board that is currently active. Only review boards of the same type will populate in the Destination dropdown list.

Select boxes for applicable configuration items in the setup lists are now available.

Select the configuration item(s) to be copied to the selected destination by clicking the respective checkbox(es).

Note that the following configuration items of the Source IACUC board cannot be copied:

— Board Definition

— Setup Review Board Roles

— Role Access

— Setup Correspondence Template

— Review Cycle

— Study Status Configuration List

Click the Copy Configurations button to complete the copy process. Click the Cancel Copy button to cancel the process without saving changes.

When the Copy Configurations button is clicked the copy process completes, and the Copy Review Board Configuration page refreshes.

Items where there is no data to copy, or where the corresponding field is not turned on in the destination review board, are not copied to the Destination review board.

Any items successfully copied are color coded with green text. Items that did not copy successfully are color coded with red text.

Note: When performing a review board configuration copy from one board to another, fields that were originally pre-populated in the destination board will be overwritten with data copied from the source board.  

Negotiation Manager Lists

The Negotiation Manager Setup section of the List Maintenance page provides access to configuration lists used in negotiation documentation, tracking and management.

To access this area of the system, navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Negotiation Manager Setup section, as shown below

The following subsections detail each of the functions contained in the Negotiation Manager Setup section.

Negotiation Status List

A boilerplate list of negotiation statuses is configured and maintained via the Setup Negotiation Status page. To access the page, navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Negotiation Status List link, as shown below.

Click the link to open the Setup Negotiation Status page, shown below.

The following subsections detail negotiation status list setup and maintenance.

Add Negotiation Status

Navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Negotiation Status List link, as shown below.

Click the link to open the Setup Negotiation Status page, shown below.

Note that the system provides a list of pre-configured, default status items. The pre-configured items are Reserved and cannot be edited or deleted, though their Order Numbers can be changed. These items have a designation of “Yes” for Reserved, as shown in the screenshot below.

To re-order items in the list, enter the desired order number for each item in the Order Number column, then click the Save Negotiation Status Order button at the upper right (shown in screenshot above).

To add a new status, click the Add a Negotiation Status button (shown in screenshot below).

An add form opens for creation of the new record.

Notice that the Order Number field defaults to the next available Order Number in ascending order, but this field is editable.

As shown below, each negotiation status is assigned to specific Negotiation Tab when it is created, and this assignment dictates the Negotiation Tab on which a given record appears on the processing side. For example, the “Complete” Negotiation Status is assigned to the “Complete” Negotiation Tab.

Enter the desired Negotiation Status, select the desired Negotiation Tab and enter the desired Order Number.

Click the Save Type button to save the record. As shown below, the item is added to the Setup Negotiation Status list page.

Notice that because this is not a reserved status, Delete and Edit icons are provided for the status record.

Edit Negotiation Status

Navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Negotiation Status List link, as shown below.

Click the link to open the Setup Negotiation Status page, shown below.

To re-order items in the list, enter the desired order number for each item in the Order Number column, then click the Save Negotiation Status Order button at the upper right (shown in screenshot above).

To revise an existing status, click the applicable icon in the Edit column (shown in screenshot below).

Note that the default Reserved items which are pre-configured in the system cannot be edited (except for Order Number) or deleted, and do not have an icon available in the Edit or Delete columns. Non-reserved items have a designation of “No” for Reserved, as highlighted by the red arrow.

The applicable record is opened in an edit panel, as shown below.

Note that each negotiation status is assigned to specific Negotiation Tab when it is created, and this assignment dictates the Negotiation Tab on which a given record appears on the processing side. Changing the Negotiation Tab assignment changes the tab on which records with this Negotiation Status appear.

Make desired changes and click the Save Type button. As shown below, the item is revised on the Setup Negotiation Status list page.

Notice that because this is not a reserved status, Delete and Edit icons are available for the status record.

Delete Negotiation Status

Navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Negotiation Status List link, as shown below.

Click the link to open the Setup Negotiation Status page, shown below.

Note that the default Reserved items which are pre-configured in the system cannot be edited (except for Order Number) or deleted, and do not have an icon available in the Edit or Delete columns. Non-reserved items have a designation of “No” for Reserved, as highlighted by the red arrow, and do have Edit and Delete icons.

Click the applicable icon in the Delete column. A confirmation popup displays.

Click the CANCEL button to cancel deletion and return to the list page.

Click the CONFIRM button to confirm deletion and return to the list page. As shown below, the item is deleted.

Negotiation Association Type List

A boilerplate list of negotiation association types is configured and maintained via the Setup Negotiation Association Type page. To access the page, navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Negotiation Association Type List link, as shown below.

Click the link to open the Setup Negotiation Association Type page, shown below.

The following subsections detail negotiation association type list setup and maintenance.

Add Negotiation Association Type

Navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Negotiation Association Type List link, as shown below.

Click the link to open the Setup Negotiation Association Type page, shown below.

Note that the system provides a list of pre-configured, default association items. The pre-configured items are Reserved and cannot be edited or deleted, though their Order Numbers can be changed. These items have a designation of “Yes” for Reserved, as shown in the screenshot above.

To re-order items in the list, enter the desired order number for each item in the Order Number column, then click the Save Association Type Order button at the upper right (shown in screenshot above).

To add a new association type, click the Add a New Association Type button (shown in screenshot below).

An add form opens for creation of the new record.

Notice that the Order Number field defaults to the next Order Number after the highest number already assigned on the main list page, but this field is editable.

As shown in the screenshot below, each association record is designated as applicable to the “PROJECT” or “STUDY” side. Associations designated for “PROJECT” are not made available to users on the “STUDY” side and vice-versa.

Enter the desired Negotiation Association Type, select the desired Association and enter the desired Order Number.

Click the Save Type button to save the record. As shown below, the item is added to the Setup Negotiation Association Type list page.

Notice that because this is not a reserved association type, Delete and Edit icons are provided for the record.

Edit Negotiation Association Type

Navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Negotiation Association Type List link, as shown below.

Click the link to open the Setup Negotiation Association Type page, shown below.

To re-order items in the list, enter the desired order number for each item in the Order Number column, then click the Save Association Type Order button at the upper right (shown in screenshot above).

To revise an association type, click the applicable icon in the Edit column.

Note that the default Reserved items which are pre-configured in the system cannot be edited (except for Order Number) or deleted, and do not have an icon available in the Edit or Delete columns. Non-reserved items have a designation of “No” for Reserved, as highlighted by the red arrow.

The applicable record is opened in an edit panel, as shown below.

Notice that the Order Number field defaults to the next Order Number after the highest number previously assigned on the main list page, but this field is editable.

Note that each association record is designated as applicable to the “PROJECT” or “STUDY” side via the Association drop down list box (expanded in screenshot below). Associations designated for “PROJECT” are not made available to users on the “STUDY” side and vice-versa.

Make desired changes and click the Save Type button.

As shown below, the record is revised on the Setup Negotiation Association Type list page.

Notice that because this is not a reserved association type, Delete and Edit icons are provided for the record.

Delete Negotiation Association Type

Navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Negotiation Association Type List link, as shown below.

Click the link to open the Setup Negotiation Association Type page, shown below.

Note that the default Reserved items which are pre-configured in the system cannot be edited (except for Order Number) or deleted, and do not have an icon available in the Edit or Delete columns. Non-reserved items have a designation of “No” for Reserved, as highlighted by the red arrow, and do have Edit and Delete icons.

Click the applicable icon in the Delete column. A confirmation popup displays.

Click the CANCEL button to cancel deletion and return to the list page.

Click the CONFIRM button to confirm deletion and return to the list page. As shown below, the item is deleted.

Negotiation Agreement Type List

A boilerplate list of negotiation agreement types is configured and maintained via the Setup Negotiation Agreement Type page. To access the page, navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Negotiation Agreement Type List link, as shown below.

Click the link to open the Setup Negotiation Agreement Type page, shown below.

The following subsections detail negotiation agreement type list setup and maintenance.

Add Negotiation Agreement Type

Navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Negotiation Agreement Type List link, as shown below.

Click the link to open the Setup Negotiation Agreement Type page, shown below.

To re-order items in the list, enter the desired order number for each item in the Order Number column, then click the Save Agreement Type Order button at the upper right (shown in screenshot above).

Note that the system provides a list of pre-configured, default agreement items. The pre-configured items are Reserved and cannot be edited or deleted, though their Order Numbers can be changed. These items have a designation of “Yes” for Reserved, as shown in the screenshot above.

To add a new association type, click the Add a New Agreement Type button (shown in screenshot below).

An add form opens for creation of the new record.

Notice that the Order Number field defaults to the next Order Number after the highest number already assigned on the main list page, but this field is editable.

Enter the desired Negotiation Agreement Type and Order Number.

Click the Save Type button to save the record. As shown below, the item is added to the Setup Negotiation Agreement Type list page.

Notice that because this is not a reserved agreement type, Delete and Edit icons are provided for the record.

Edit Negotiation Agreement Type

Navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Negotiation Agreement Type List link, as shown below.

Click the link to open the Setup Negotiation Agreement Type page, shown below.

To re-order items in the list, enter the desired order number for each item in the Order Number column, then click the Save Agreement Type Order button at the upper right (shown in screenshot above).

To revise an agreement type, click the applicable icon in the Edit column, as shown in the screenshot below.

Note that the default Reserved items which are pre-configured in the system cannot be edited (except for Order Number) or deleted, and do not have an icon available in the Edit or Delete columns. Non-reserved items have a designation of “No” for Reserved, as highlighted by the red arrow.

The applicable record is opened in an edit panel, as shown below.

Make desired changes and click the Save Type button. As shown below, the record is revised on the Setup Negotiation Agreement Type list page.

Notice that because this is not a reserved agreement type, Delete and Edit icons are provided for the record.

Delete Negotiation Agreement Type

Navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Negotiation Agreement Type List link, as shown below.

Click the link to open the Setup Negotiation Agreement Type page, shown below.

Note that the default Reserved items which are pre-configured in the system cannot be edited (except for Order Number) or deleted, and do not have an icon available in the Edit or Delete columns. Non-reserved items have a designation of “No” for Reserved, as highlighted by the red arrow, and do have Edit and Delete icons.

Click the applicable icon in the Delete column. A confirmation popup displays.

Click the CANCEL button to cancel deletion and return to the list page.

Click the CONFIRM button to confirm deletion and return to the list page. As shown below, the item is deleted.

Negotiation Activity Type List

A boilerplate list of negotiation activity types is configured and maintained via the Setup Negotiation Activity Type page. To access the page, navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Negotiation Activity Type List link, as shown below.

Click the link to open the Setup Negotiation Activity Type page, shown below.

The following subsections detail negotiation activity type list setup and maintenance.

Add Negotiation Activity Type

Navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Negotiation Activity Type List link, as shown below.

Click the link to open the Setup Negotiation Activity Type page, shown below.

To re-order items in the list, enter the desired order number for each item in the Order Number column, then click the Save Negotiation Activity Order button at the upper right (shown in screenshot above).

Note that the system provides a list of pre-configured, default activity items. The pre-configured items are Reserved and cannot be edited or deleted, though their Order Numbers can be changed. These items have a designation of “Yes” for Reserved, as shown in the screenshot above.

To add a new activity type, click the Add a New Negotiation Activity button (shown in screenshot below).

An add form opens for creation of the new record.

Notice that the Order Number field defaults to the next Order Number after the highest number already assigned on the main list page, but this field is editable.

Enter the desired Negotiation Activity Type, Negotiation Activity Code and Order Number.

Click the Save Type button to save the record. As shown below, the item is added to the Setup Negotiation Activity Type list page.

Notice that because this is not a reserved agreement type, Delete and Edit icons are provided for the record.

Edit Negotiation Activity Type

Navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Negotiation Activity Type List link, as shown below.

Click the link to open the Setup Negotiation Agreement Type page, shown below.

To re-order items in the list, enter the desired order number for each item in the Order Number column, then click the Save Negotiation Activity Order button at the upper right (shown in screenshot above).

Note that the system provides a list of pre-configured, default activity items. The pre-configured items are Reserved and cannot be edited or deleted, though their Order Numbers can be changed. These items have a designation of “Yes” for Reserved, as shown in the screenshot above.

To revise an activity type, click the applicable icon in the Edit column (shown in screenshot below).

The record is opened in an edit panel.

Make desired changes to Negotiation Activity Type, Negotiation Activity Code and Order Number.

Click the Save Type button to save the record. As shown below, the item is revised on the Setup Negotiation Activity Type list page.

Notice that because this is not a reserved agreement type, Delete and Edit icons are provided for the record.

Delete Negotiation Activity Type

Navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Negotiation Activity Type List link, as shown below.

Click the link to open the Setup Negotiation Activity Type page, shown below.

Note that the default Reserved items which are pre-configured in the system cannot be edited (except for Order Number) or deleted, and do not have an icon available in the Edit or Delete columns. Non-reserved items have a designation of “No” for Reserved, as highlighted by the red arrow, and do have Edit and Delete icons.

Click the applicable icon in the Delete column. A confirmation popup displays.

Click the CANCEL button to cancel deletion and return to the list page.

Click the CONFIRM button to confirm deletion and return to the list page. As shown below, the item is deleted.

Negotiation Activity Location List

A boilerplate list of negotiation activity locations is configured and maintained via the Setup Negotiation Activity Location page. To access the page, navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Negotiation Activity Location List link, as shown below.

Click the link to open the Setup Negotiation Activity Location page, shown below.

The following subsections detail negotiation activity location list setup and maintenance.

Add Negotiation Activity Location

Navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Negotiation Activity Location List link, as shown below.

Click the link to open the Setup Negotiation Activity Location page, shown below.

To re-order items in the list, enter the desired order number for each item in the Order Number column, then click the Save Negotiation Activity Location Order button at the upper right (shown in screenshot above).

Note that the system provides a list of pre-configured, default activity location items. The pre-configured items are Reserved and cannot be edited or deleted, though their Order Numbers can be changed. These items have a designation of “Yes” for Reserved, as shown in the screenshot above.

To add a new activity location, click the Add a New Negotiation Activity Location button (shown in screenshot below).

An add form opens for creation of the new record.

Notice that the Order Number field defaults to the next Order Number after the highest number already assigned on the main list page, but this field is editable.

As shown in the screenshot below, a drop down pick list is provided for selection of Contact Type.

Enter the desired Negotiation Activity Location and Order Number, and select the desired Contact Type. Notice the red text in the Add user to location field. The record must be saved before any users can be added, in order for the system to populate any pre-existing Contact associated with the selected Contact Type.

Click the Save Type button to save the record. As shown below, the Add user to location field updates. In this case, pre-existing subrecipient contacts are already associated with the location so no further action is required.

Where no pre-existing contacts of the selected Contact Type are identified by the system, the Add user to location field prompts for addition of a user contact.

Click the Save Type button. The new record is added on the Setup Negotiation Activity Location page, shown below.

Notice that because this is not a reserved record, Delete and Edit icons are provided for the record.

Edit Negotiation Activity Location

Navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Negotiation Activity Location List link, as shown below.

Click the link to open the Setup Negotiation Activity Location page, shown below.

To re-order items in the list, enter the desired order number for each item in the Order Number column, then click the Save Negotiation Activity Location Order button at the upper right (shown in screenshot above).

Note that the system provides a list of pre-configured, default activity location items. The pre-configured items are Reserved and cannot be edited or deleted, though their Order Numbers can be changed. These items have a designation of “Yes” for Reserved, as shown in the screenshot above.

To revise an activity location, click the applicable icon in the Edit column (shown in screenshot below).

The record is opened in an edit panel, as shown below.

Make desired changes to the Negotiation Activity Location and Order Number fields, and select the desired Contact Type. Notice the red text in the Add user to location field. The record must be saved before any users can be added, in order for the system to populate any pre-existing Contact associated with the selected Contact Type.

Click the Save Type button to save the record. As shown below, the Add user to location field updates. In this case, pre-existing subrecipient contacts are already associated with the location so no further action is required.

Where no pre-existing contacts of the selected Contact Type are identified by the system, the Add user to location field prompts for addition of a user contact.

Click the Save Type button to save changes, then click the Back link to return to the activity location list page. The record is revised on the Setup Negotiation Activity Location page, shown below.

Notice that because this is not a reserved location, Delete and Edit icons are provided for the record.

Delete Negotiation Activity Location

Navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Negotiation Activity Type List link, as shown below.

Click the link to open the Setup Negotiation Activity Location page, shown below.

Note that the default Reserved items which are pre-configured in the system cannot be edited (except for Order Number) or deleted, and do not have an icon available in the Edit or Delete columns. Non-reserved items have a designation of “No” for Reserved, as highlighted by the red arrow, and do have Edit and Delete icons.

Click the applicable icon in the Delete column. A confirmation popup displays.

Click the CANCEL button to cancel deletion and return to the list page.

Click the CONFIRM button to confirm deletion and return to the list page. As shown below, the item is deleted.

Setup Budget Action List

A boilerplate list of budget actions is configured and maintained via the Setup Budget Action page. To access the page, navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Budget Action List link, as shown below.

Click the link to open the Setup Budget Action page, shown below.

The following subsections detail budget action list setup and maintenance.

Add Budget Action

Navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Budget Action List link, as shown below.

Click the link to open the Setup Budget Action page, shown below.

Note that the system provides a list of pre-configured, default budget action items. The pre-configured items are Reserved and cannot be edited or deleted. These items have a designation of “Yes” for Reserved, as shown in the screenshot above.

To add a new budget action, click the Add a New Budget Action button (shown in screenshot above). An add form opens for creation of the new record.

Enter the desired Budget Action and click the Save Action button, as shown below.

The new record is added on the Setup Budget Action page, shown below.

Notice that because this is not a reserved budget action, Delete and Edit icons are provided for the record.

Edit Budget Action

Navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Budget Action List link, as shown below.

Click the link to open the Setup Budget Action page, shown below.

Note that the system provides a list of pre-configured, default budget action items. The pre-configured items are Reserved and cannot be edited or deleted. These items have a designation of “Yes” for Reserved, as shown in the screenshot above.

To revise a budget action, click the applicable icon in the Edit column, as shown in the screenshot above.

The record is opened in an edit panel, as shown below.

Make desired changes to the Budget Action field and click the Save Action button, as shown above.

The record is revised on the Setup Budget Action page, shown below.

Notice that because this is not a reserved budget action, Delete and Edit icons are provided for the record.

Delete Budget Action

Navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Budget Action List link, as shown below.

Click the link to open the Setup Budget Action page, shown below.

Note that the system provides a list of pre-configured, default budget action items. The pre-configured items are Reserved and cannot be edited or deleted. These items have a designation of “Yes” for Reserved, as shown in the screenshot above.

Click the applicable icon in the Delete column. A confirmation popup displays.

Click the CANCEL button to cancel deletion and return to the list page.

Click the CONFIRM button to confirm deletion and return to the list page. As shown below, the item is deleted.

Define Rates

The Define Rates section of the List Maintenance page provides access to configuration lists used in setup and management of various rates for accounting calculation purposes.

To access this area of the system, navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Define Rates section, as shown below.

The following subsections detail each of the functions contained in the Define Rates section.

Effort Based Calculations

A boilerplate list of effort based calculations is configured and maintained via the Setup Effort Based Calculation page. To access the page, navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Effort Based Calculations link, as shown below.

Click the link to open the Setup Effort Based Calculation page, shown below.

The following subsections detail effort based calculation list setup and maintenance.

Add Effort Based Calculation

Navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Effort Based Calculations link, as shown below.

Click the link to open the Setup Effort Based Calculation page, shown below.

To re-order items in the list, enter the desired order number for each item in the Order Number column, then click the Save Effort Based Fee Order button at the upper right (shown in screenshot above).

To add a new item, click the Add a New Fee button (shown in screenshot below).

An add form opens for creation of the new record, as shown below. Notice the detail section at the bottom of the form. To add a line item to the section, click the Add a New Fee Detail button. If a line item is added in error, click the corresponding Delete icon to remove it.

Notice also that the Order Number field defaults to “1”, but this field is editable. Multiple items in the list can be assigned the same Order Number.

Enter the desired Name, Order Number and Comments, as shown below.

For each line item in the detail section at the bottom of the page, click the calendar widget in the Effective Date column, navigate to the desired Effective Date and click to select it. Enter the associated Fee for the line item.

Click the Save Fee Schedule button to save the record. For the user’s convenience, clicking this button does not close the form. This allows for addition, subtraction or editing of line items in the detail section without having to re-open the form.

When all changes are complete and the Save Fee Schedule button has been clicked, click the Back link to return to the list setup page. As shown below, the item is added to the Setup Effort Based Calculation list page.

Edit Effort Based Calculation

Navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Effort Based Calculations link, as shown below.

Click the link to open the Setup Effort Based Calculation page, shown below.

To re-order items in the list, enter the desired order number for each item in the Order Number column, then click the Save Effort Based Fee Order button at the upper right (shown in screenshot above).

To revise an item, click the applicable icon in the Edit column (shown in screenshot below).

The record is opened in an edit form, as shown in the example below.

Notice the detail section at the bottom of the form. To add a line item to the section, click the Add a New Fee Detail button. If a line item is added in error, click the corresponding Delete icon to remove it.

Revise the Name, Order Number and Comments fields as desired. Note that multiple items in the list can be assigned the same Order Number.

To make changes to a line item in the detail section at the bottom of the page, click the calendar widget in the Effective Date column, navigate to the desired Effective Date and click to select it. Revise the associated Fee for the line item as desired.

Click the Save Fee Schedule button to save the record. For the user’s convenience, clicking this button does not close the form. This allows for addition, subtraction or editing of line items in the detail section without having to re-open the form.

When all changes are complete and the Save Fee Schedule button has been clicked, click the Back link to return to the list setup page.

Delete Effort Based Calculation

Navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Effort Based Calculations link, as shown below.

Click the link to open the Setup Effort Based Calculation page, shown below.

Click the applicable icon in the Delete column. A confirmation popup displays.

Click the CANCEL button to cancel deletion and return to the list page.

Click the CONFIRM button to confirm deletion and return to the list page. As shown below, the item is deleted.

Escalation Rate List

A boilerplate list of escalation rates is configured and maintained via the Setup Escalation Rates page. To access the page, navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Escalation Rate List link, as shown below.

Click the link to open the Setup Escalation Rate page, shown below.

The following subsections detail escalation rate list setup and maintenance.

Add Escalation Rate

Navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Escalation Rate List link, as shown below.

Click the link to open the Setup Escalation Rate page, shown below.

To add a new item, click the Add a New Rate button. An add form opens for creation of the new record, as shown below.

Enter the desired Calendar Year and Escalation Rate, as shown below.

Click the Save Rate button to save the record and return to the list setup page. As shown below, the item is added to the Setup Escalation Rate list page but in this case, it is on the second page of the list.

Click the right-pointing triangle at the upper right above the list table to navigate to the next page. As shown below, the new record is added.

Edit Escalation Rate

Navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Escalation Rate List link, as shown below.

Click the link to open the Setup Escalation Rate page, shown below.

Click the applicable icon in the Edit column. The record is opened in an edit form, as shown below.

Revise the Calendar Year and Escalation Rate fields as desired.

Click the Save Rate button to save the record and return to the list setup page.

Delete Escalation Rate

Navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Escalation Rate List link, as shown below.

Click the link to open the Setup Escalation Rate page, shown below.

Click the applicable icon in the Delete column. A confirmation popup displays.

Click the CANCEL button to cancel deletion and return to the list page.

Click the CONFIRM button to confirm deletion and return to the list page.

F & A Base Codes

A boilerplate list of F & A base codes is configured and maintained via the Setup F & A Base Code page. To access the page, navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > F & A Base Codes link, as shown below.

Click the link to open the Setup F & A Base Code page, shown below.

The following subsections detail F & A Base Code list setup and maintenance.

Add F & A Base Code

Navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > F & A Base Codes link, as shown below.

Click the link to open the Setup F & A Base Code page, shown below. Click the Add a New Code button (shown in screenshot below).

An add form opens for creation of the new record, as shown below. Notice the instruction at the top of the page.

As indicated by the red box in the screenshot below, the Character, Name, Allow Manual Override and Is Total Cost fields appear on the setup list page.

Complete the add form as desired, selecting “Yes” or “No” for each expense category. When selections are complete, click the Save Base Code button to close the add form and add the item to the setup list page.

Edit F & A Base Code

Navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > F & A Base Codes link, as shown below.

Click the link to open the Setup F & A Base Code page, shown below. Click the icon in the Edit column for the applicable item (shown in screenshot below).

The record is opened for editing, as shown below. Notice the instruction at the top of the page.

As indicated by the red box in the screenshot above, the Character, Name, Allow Manual Override and Is Total Cost fields appear on the setup list page.

Make desired changes, selecting “Yes” or “No” for each expense category. When selections are complete, click the Save Base Code button to close the edit form and save changes.

Delete F & A Base Code

Navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > F & A Base Codes link, as shown below.

Click the link to open the Setup F & A Base Code page, shown below. Click the Add a New Code button (shown in screenshot below).

Click the applicable icon in the Delete column. A confirmation popup displays.

Click the CANCEL button to cancel deletion and return to the list page.

Click the CONFIRM button to confirm deletion and return to the list page.

F & A Rate List

A boilerplate list of F & A rates is configured and maintained via the Setup F &A Rate page. To access the page, navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > F & A Rate List link, as shown below.

Click the link to open the Setup F & A Rate page, shown below.

The following subsections detail F & A rate list setup and maintenance.

Add F & A Rate

Navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > F & A Rate List link, as shown below.

Click the link to open the Setup F & A Rate page, shown below.

To re-order items in the list, enter the desired order number for each item in the Order Number column, then click the Save F & A Rate Order button at the upper right (shown in screenshot above).

To add a new item, click the Add a New Rate button (shown in screenshot below).

An add form opens for creation of the new record, as shown below. Notice the detail section at the bottom of the form. To add a line item to the section, click the Add a new Rate Details button. If a line item is added in error, click the corresponding Delete icon to remove it.

Notice also that the Order Number field defaults to “1”, but this field is editable. Multiple items in the list can be assigned the same Order Number.

Enter the desired Name, Order Number and Comments. Click in the Location field to select “On Campus” or “Off Campus”.

For each line item in the detail section at the bottom of the page, click the calendar widget in the Effective Date column, navigate to the desired Effective Date and click to select it. Repeat this process for the Agreement Date, then enter the associated Rate for the line item.

Click the Save Indirect Rate button to save the record. For the user’s convenience, clicking this button does not close the form. This allows for addition, subtraction or editing of line items in the detail section without having to re-open the form.

When all changes are complete and the Save Indirect Rate button has been clicked, click the Back link (black box in screenshot above) to save the record and return to the list setup page.

Edit F & A Rate

Navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > F & A Rate List link, as shown below.

Click the link to open the Setup F & A Rate page, shown below.

To re-order items in the list, enter the desired order number for each item in the Order Number column, then click the Save F & A Rate Order button at the upper right (shown in screenshot above).

To revise an item, click the applicable icon in the Edit column (shown in screenshot below).

The record is opened in an edit form, as demonstrated by the example below. Notice the detail section at the bottom of the form. To add a line item to the section, click the Add a new Rate Details button. If a line item is added in error, click the corresponding Delete icon to remove it.

Notice also that the Order Number field defaults to “1”, but this field is editable. Multiple items in the list can be assigned the same Order Number.

Make desired changes to the Name, Order Number and Comments fields. Click in the Location field to select “On Campus” or “Off Campus”.

For each line item in the detail section at the bottom of the page, click the calendar widget in the Effective Date column, navigate to the desired Effective Date and click to select it. Repeat this process for the Agreement Date, then revise the associated Rate for the line item as desired.

Click the Save Indirect Rate button to save the record. For the user’s convenience, clicking this button does not close the form. This allows for addition, subtraction or editing of line items in the detail section without having to re-open the form.

When all changes are complete and the Save Indirect Rate button has been clicked, click the Back link to save changes and return to the list setup page.

Delete F & A Rate

Navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > F & A Rate List link, as shown below.

Click the link to open the Setup F & A Rate page, shown below.

Click the applicable icon in the Delete column. A confirmation popup displays.

Click the CANCEL button to cancel deletion and return to the list page.

Click the CONFIRM button to confirm deletion and return to the list page.

Fringe Rate List

A boilerplate list of fringe rates is configured and maintained via the Setup Fringe Rate page. To access the page, navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Fringe Rate List link, as shown below.

Click the link to open the Setup Fringe Rate page, shown below.

The following subsections detail fringe rate list setup and maintenance.

Add Fringe Rate

Navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Fringe Rate List link, as shown below.

Click the link to open the Setup Fringe Rate page, shown below.

To re-order items in the list, enter the desired order number for each item in the Order Number column, then click the Save Fringe Order button at the upper right (shown in screenshot above).

To add a new item, click the Add a New Rate button (shown in screenshot below).

An add form opens for creation of the new record, as shown below.

Notice that the Order Number field defaults to “1”, but this field is editable. Multiple items in the list can be assigned the same Order Number.

Enter the desired Name, Order Number, Fringe Rate and Comments. Click the calendar widget and navigate to the desired Effective Date, then click to select it.

Click the Save Rate button to save the record and return to the list setup page.

Edit Fringe Rate

Navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Fringe Rate List link, as shown below.

Click the link to open the Setup Fringe Rate page, shown below.

To re-order items in the list, enter the desired order number for each item in the Order Number column, then click the Save Fringe Order button at the upper right (shown in screenshot above).

To revise an item, click the applicable icon in the Edit column (shown in screenshot below).

The record is opened in an edit form, as shown below.

Make desired changes to the Name, Order Number, Fringe Rate and Comments fields. Click the calendar widget and navigate to the desired Effective Date, then click to select it.

Click the Save Rate button to save the record and return to the list setup page.

Delete Fringe Rate

Navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Fringe Rate List link, as shown below.

Click the link to open the Setup Fringe Rate page, shown below.

Click the applicable icon in the Delete column. A confirmation popup displays.

Click the CANCEL button to cancel deletion and return to the list page.

Click the CONFIRM button to confirm deletion and return to the list page.

Insurance Calculations

A boilerplate list of insurance calculations is configured and maintained via the Setup Insurance Calculation page. To access the page, navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Insurance Calculations link, as shown below.

Click the link to open the Setup Insurance Calculation page, shown below.

Add Insurance Calculation

Navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Insurance Calculations link, as shown below.

Click the link to open the Setup Insurance Calculation page, shown below.

To re-order items in the list, enter the desired order number for each item in the Order Number column, then click the Save Insurance Fee Order button at the upper right (shown in screenshot above).

To add a new item, click the Add a New Fee button (shown in screenshot below).

An add form opens for creation of the new record, as shown below.

An add form opens for creation of the new record, as shown below. Notice the detail section at the bottom of the form. To add a line item to the section, click the Add a New Fee Detail button. If a line item is added in error, click the corresponding Delete icon to remove it.

Notice also that the Order Number field defaults to “1”, but this field is editable. Multiple items in the list can be assigned the same Order Number.

Enter the desired Name, Order Number and Comments, as shown below.

For each line item in the detail section at the bottom of the page, click the calendar widget in the Effective Date column, navigate to the desired Effective Date and click to select it. Enter the associated Fee for the line item.

Click the Save Fee Schedule button to save the record. For the user’s convenience, clicking this button does not close the form. This allows for addition, subtraction or editing of line items in the detail section without having to re-open the form.

When all changes are complete and the Save Fee Schedule button has been clicked, click the Back link (black box in screenshot above) to return to the list setup page. The item is added to the Setup Insurance Calculation list page.

Edit Insurance Calculation

Navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Insurance Calculations link, as shown below.

Click the link to open the Setup Insurance Calculation page, shown below.

To re-order items in the list, enter the desired order number for each item in the Order Number column, then click the Save Insurance Fee Order button at the upper right (shown in screenshot above).

To revise an item, click the icon in the Edit column for the applicable record (shown in screenshot below).

The record is opened in an edit panel, as shown below.

Notice the detail section at the bottom of the form. To add a line item to the section, click the Add a New Fee Detail button. If a line item is added in error, click the corresponding Delete icon to remove it.

Make desired changes to the Name, Order Number and Comments fields.

To make changes to a line item in the detail section at the bottom of the page, click the calendar widget in the Effective Date column, navigate to the desired Effective Date and click to select it. Enter the associated Fee for the line item.

Click the Save Fee Schedule button to save the record. For the user’s convenience, clicking this button does not close the form. This allows for addition, subtraction or editing of line items in the detail section without having to re-open the form.

When all changes are complete and the Save Fee Schedule button has been clicked, click the Back link to return to the list setup page. The item is revised on the Setup Insurance Calculation list page.

Delete Insurance Calculation

Navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Insurance Calculations link, as shown below.

Click the link to open the Setup Insurance Calculation page, shown below.

Click the applicable icon in the Delete column. A confirmation popup displays.

Click the CANCEL button to cancel deletion and return to the list page.

Click the CONFIRM button to confirm deletion and return to the list page.

K99/R00 Max Amount

The K99/R00 Max Amount is configured and maintained via the K99/R00 Max Amount page. To access the page, navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > K99/R00 Max Amount link, as shown below.

Click the link to open the Setup K99/R00 Maximum Rate page, shown below.

Revise the K99/R00 Amount as desired and click the Save button to save changes.

Salary Cap List

A boilerplate list of salary caps is configured and maintained via the Setup Salary Cap page. To access the page, navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Salary Cap List link, as shown below.

Click the link to open the Setup Salary Cap page, shown below.

The following subsections detail salary cap list setup and maintenance.

Add Salary Cap

Navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Salary Cap List link, as shown below.

Click the link to open the Setup Salary Cap page, shown below.

To re-order items in the list, enter the desired order number for each item in the Order Number column, then click the Save Fringe Order button at the upper right (shown in screenshot above).

To add a new item, click the Add a New Salary Cap button (shown in screenshot below).

An add form opens for creation of the new record, as shown below.

Notice that the Order Number field defaults to “1”, but this field is editable. Multiple items in the list can be assigned the same Order Number.

Enter the desired Salary Cap Name, Order Number and Salary Cap Amount. Click the calendar widget and navigate to the desired Effective Date, then click to select it.

Click the Save Cap button to save the record and return to the list setup page.

Edit Salary Cap

Navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Salary Cap List link, as shown below.

Click the link to open the Setup Salary Cap page, shown below.

To re-order items in the list, enter the desired order number for each item in the Order Number column, then click the Save Fringe Order button at the upper right (shown in screenshot above).

To revise an item, click the icon in the Edit column for the applicable record (shown in screenshot below).

The record is opened in an edit form, as shown below.

Revise the Salary Cap Name, Order Number and Salary Cap Amount fields as desired. Click the calendar widget and navigate to the desired Effective Date, then click to select it.

Click the Save Cap button to save changes and return to the list setup page.

Delete Salary Cap

Navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Salary Cap List link, as shown below.

Click the link to open the Setup Salary Cap page, shown below.

Click the applicable icon in the Delete column. A confirmation popup displays.

Click the CANCEL button to cancel deletion and return to the list page.

Click the CONFIRM button to confirm deletion and return to the list page.

Stipulation Category

Where the property rb.use_stipulation_category is set to “Yes” (under Post Award Management > Review Board Administration > Board Configuration Options > Recommendations and Stipulations), the review board can group stipulation items into categories.

Navigate to Post Award Management > Review Board Administration > List Maintenance Setup tab and click the Stipulation Category List link.

The Setup Stipulation Category List page is opened.

Stipulation Category List Implementation – Application Side

Where applicable, stipulations are assigned on the board review side. This list is not employed on the application side.

Stipulation Category List Implementation – Board Side

The stipulation category list is provided as a dropdown picklist for selection of Stipulation Type when a stipulation is added for a submission.

Add Stipulation Category

Navigate to Post Award Management > Review Board Administration > List Maintenance Setup tab and click the Stipulation Category List link.

The Setup Stipulation Category List page is opened. Click the Add a Stipulation Category button.

Enter a Stipulation Category name and click the Save Stipulation Category button.

The category is added on the main Setup Stipulation Category List page.

Edit Stipulation Category

Navigate to Post Award Management > Review Board Administration > List Maintenance Setup tab and click the Stipulation Category List link.

The Setup Stipulation Category List page is opened. Click the icon in the Edit column for the applicable item.

The record is opened for editing. Make desired changes to the Stipulation Category name and click the Save Stipulation Category button.

The category is revised on the main Setup Stipulation Category List page.

Delete Stipulation Category

Navigate to Post Award Management > Review Board Administration > List Maintenance Setup tab and click the Stipulation Category List link.

The Setup Stipulation Category List page is opened. Select the checkbox(es) for the item(s) to be deleted and click the Delete Select Stipulation Category(s) button.

A confirmation popup window displays.

Click CANCEL to close the popup without deleting the record and return to the Setup Stipulation Category List page.

Click CONFIRM to complete deletion of the record and return to the Setup Stipulation Category List page. The item is deleted.

Project Status

A boilerplate list of color-coded project statuses is configured and maintained via the Setup Budget Action page. To access the page, navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Project Status link, as shown below.

Click the link to open the Setup System Project Status page, shown below.

The following subsections detail project status list setup and maintenance.

Add Project Status

Navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Project Status link, as shown below.

Click the link to open the Setup System Project Status page, shown below.

Note that the system provides a list of pre-configured, default project statuses. The pre-configured items are Reserved and cannot be deleted. Notice that in the screenshot above, Reserved items (“Draft”, “Pending – Proposal Submitted”) do not have associated icons in the Delete column. Sort Order of the Reserved items can be revised however, so icons for Reserved items are still included in the Edit column.

To add a new project status, click the Add a New Project Status button (shown in screenshot above). An add form opens for creation of the new record.

Enter the desired Project Status and Sort Order.

Click to select “Not Included” or “Included” for Continuing Review Reporting.

Click to select Operations Allowed, if applicable. Notice the alert at the right for the “Allow Project Management Access” items: “These settings dictate whether the project will be accessible by the KSP.”

Click to select “Yes” or “No” for Update of FOA Change and. Is Awarded?

Click in the provided color grid to select the desired background color for the status. The preview swatch at the left of the grid updates to the selected color.

Click the Save the Project Status button to save the status and close the add form.

Edit Project Status

Navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Project Status link, as shown below.

Click the link to open the Setup System Project Status page, shown below.

Note that the system provides a list of pre-configured, default project statuses. The pre-configured items are Reserved and cannot be deleted. Notice that in the screenshot above, Reserved items (“Draft”, “Pending – Proposal Submitted”) do not have associated icons in the Delete column. Sort Order of the Reserved items can be revised however, so icons for Reserved items are still included in the Edit column.

To revise a project status, click the applicable icon in the Edit column (shown in screenshot above). The record is opened in an edit panel.

As demonstrated by the screenshot below, when a Reserved item is opened for editing only the Sort Order field is unlocked for editing. All other items are read-only.

As shown below, when a non-Reserved item is opened for editing all fields are unlocked.

Make desired changes to Project Status and Sort Order.

Click to select “Not Included” or “Included” for Continuing Review Reporting.

Click to select Operations Allowed, if applicable. Notice the alert at the right for the “Allow Project Management Access” items: “These settings dictate whether the project will be accessible by the KSP.”

Click to select “Yes” or “No” for Update of FOA Change and. Is Awarded?

Click in the provided color grid to select the desired background color for the status. The preview swatch at the left of the grid updates to the selected color.

Click the Save the Project Status button to save changes and close the add form.

Delete Project Status

Navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Project Status link, as shown below.

Click the link to open the Setup System Project Status page, shown below.

Note that the system provides a list of pre-configured, default project statuses. The pre-configured items are Reserved and cannot be deleted. Notice that in the screenshot above, Reserved items (“Draft”, “Pending – Proposal Submitted”) do not have associated icons in the Delete column. Sort Order of the Reserved items can be revised however, so icons for Reserved items are still included in the Edit column.

Click the applicable icon in the Delete column. A confirmation popup displays.

Click the CANCEL button to cancel deletion and return to the list page.

Click the CONFIRM button to confirm deletion and return to the list page.

Internal Document Category

A boilerplate list of internal document categories is configured and maintained via the Setup Board Internal Document Category List page. To access the page, navigate to Post Award Management > Review Board Administration > List Maintenance Setup tab and click the Internal Document Category link.

The Setup Board Internal Document Category List page is opened.

Internal Document List Implementation – Application Side

The internal document list is employed in the following areas on the application side of iRIS™.

Animal Procurement and Maintenance Information section — any supporting document(s) pertaining to animal subject adoption procedures can be added to an IACUC / ARC study in the Completed Experiment section of the application form

IACUC Funding Questions — any supporting document pertaining to IACUC funding can be added to an IACUC / ARC study in the IACUC Funding Questions section of the application form

Initial Review Submission Form — internal study documents can be attached to the application in the Other Study Documents section

Review Board Internal Documents — Review Board Internal Documents added to a study can be accessed on the application side via IACUC/Animal Resource Center > Find a Study > [study opened] > Study Management tab > Study Summary/Profile link > Study Management tab > Review Board Internal Documents link

For more information about the IACUC study application, see the iRIS™ Post Award Management - Post Award Management Manual.

Internal Document List Implementation – Board Side

The internal document list is employed in the following areas on the review board / system setup side of iRIS™.

Review Board Internal Documents add form — board members can add internal documents via the Review Board Internal Documents add form

Add Internal Document Category

Navigate to Post Award Management > Review Board Administration > List Maintenance Setup tab and click the Internal Document Category link.

The Setup Board Internal Document Category List page is opened. Click the Add a Document Category button.

An add form is opened for creation of the new record. Enter the new Document Category and click the Save Document Category button.

The record is added to the list on the main Setup Board Internal Document Category List page.

Edit Internal Document Category

Navigate to Post Award Management > Review Board Administration > List Maintenance Setup tab and click the Internal Document Category link.

The Setup Board Internal Document Category List page is opened. Click the icon in the Edit column for the applicable record.

An edit form is opened. Enter desired changes and click the Save Document Category button.

The record is revised on the main Setup Board Internal Document Category List page.

Delete Internal Document Category

Navigate to Post Award Management > Review Board Administration > List Maintenance Setup tab and click the Internal Document Category link.

The Setup Board Internal Document Category List page is opened. Select the checkbox in the far-left column for the applicable record and click the Delete Selected Document Category(s) button.

A confirmation popup window appears.

Click CANCEL to close the popup without deleting the record.

Click CONFIRM to delete the record and close the popup. The record is deleted from the list on the main Setup Board Internal Document Category List page.

Internal Routing User Roles

A boilerplate list of internal routing user roles is configured and maintained via the Internal Routing User Roles List page. To access the page, navigate to Post Award Management > Review Board Administration > List Maintenance Setup tab and click the Internal Routing User Roles link.

The Setup Internal Routing User Roles List page is opened.

Note: the review board property rb.useReviewRouting_user_role must be set to “Yes” in order to use the Internal Routing User Roles feature.

Internal Routing User Role List Implementation – Application Side

Note: the review board property rb.useReviewRouting_user_role must be set to “Yes” in order to use the Internal Routing User Roles feature.

The internal routing user role list is employed in the following areas on the application side of iRIS™.

IACUC / ARC Study Application — the internal routing user role dropdown is employed when making internal routing assignments for a submission

IACUC / ARC Study Application — the internal routing user role dropdown is employed in the Assign Reviewers section of the Pre-review Screening tab

Note that selection of an Ad Hoc reviewer role unlocks fields for selection of a named reviewer.

For more information about the IACUC study application, see the iRIS™ Post Award Management - Post Award Management Manual.

Internal Routing User Role List Implementation – Board Side

The internal routing user role list is utilized during Pre-Review screening, as described in the previous section, and routing assignments made at that time are not generally subject to direct revision by the board.

Add Internal Routing User Role

Note: the review board property rb.useReviewRouting_user_role must be set to “Yes” in order to use the Internal Routing User Roles feature.

Navigate to Post Award Management > Review Board Administration > List Maintenance Setup tab and click the Internal Routing User Roles link.

The Setup Internal Routing User Roles List page is opened. Click the Add a User Role button.

An add an internal routing user role panel is opened for creation of the new record. Enter the new User Role and click the Save User role button.

The add form is closed and the record is added to the list on the Setup Internal Routing User Roles List page.

Edit Internal Routing User Role

Note: the review board property rb.useReviewRouting_user_role must be set to “Yes” in order to use the Internal Routing User Roles feature.

Navigate to Post Award Management > Review Board Administration > List Maintenance Setup tab and click the Internal Routing User Roles link.

The Setup Internal Routing User Roles List page is opened. Click the icon in the Edit column for the applicable record.

An edit an internal routing user role panel is opened. Enter desired changes and click the Save User Role button.

The edit form is closed, and the record is revised on the Setup Internal Routing User Roles List page.

Delete Internal Routing User Role

Note: the review board property rb.useReviewRouting_user_role must be set to “Yes” in order to use the Internal Routing User Roles feature.

Navigate to Post Award Management > Review Board Administration > List Maintenance Setup tab and click the Internal Routing User Roles link.

The Setup Internal Routing User Roles List page is opened. Select the checkbox(es) in the far-left column for the record(s) to be deleted and click the Delete Selected Role(s) button.

A confirmation popup window appears.

Click CANCEL to close the popup without deleting the record.

Click CONFIRM to delete the record and close the popup. The record is deleted from the list on the main Setup Internal Routing User Roles List page.

Predefined Stipulations

A boilerplate list of predefined stipulations approved by the institution for use in studies is configured and maintained via the Setup Stipulation page. To access the page, navigate to Post Award Management > Review Board Administration > List Maintenance Setup tab and click the Predefined Stipulations link.

The Setup Stipulation page is opened.

Predefined Stipulation List Implementation – Application Side

Stipulations are generally assigned and tracked by the applicable review board, making this functionality inapplicable on the application side.

Predefined Stipulation List Implementation – Board Side

The predefined stipulation list is employed in the following areas on the review board / system setup side of iRIS™.

IACUC / ARC Study Application — the Predefined Stipulation List is employed on the Stipulation tab of the Initial Review Submission Packet, which is accessed via IACUC / ARC > Submissions > [submission opened for editing]

Click the Add Pre-defined button to open the predefined stipulations list.

For more information about IACUC study application processing, see the Post Award Management - Post Award Management Manual.

Add Predefined Stipulation

Navigate to Post Award Management > Review Board Administration > List Maintenance Setup tab and click the Predefined Stipulations link.

The Setup Stipulation page is opened. Click the Add a New Stipulation button.

The Add a stipulation to the system panel is opened.

Enter desired stipulation text in the Stipulation Content area. Use the toolbar buttons to format the text, insert links or insert images. Enter a numeric Order value to indicate routing priority order for the stipulation.

If stipulation categories are in use at the institution (property rb.use_stipulation_category set to “Yes” under Post Award Management > Review Board Administration > Board Configuration Options > Recommendations and Stipulations) a Category field is also included at the top of the page, as shown below. Select the applicable Category from the dropdown list.

In the example below, the add form is complete. Click the Save Stipulation button to save the new record and close the add panel.

The new stipulation is added on the main Setup Stipulation list page.

Edit Predefined Stipulation

Navigate to Post Award Management > Review Board Administration > List Maintenance Setup tab and click the Predefined Stipulations link.

The Setup Stipulation page is opened. Click the icon in the Edit column for the applicable record.

The selected record is opened in an Edit a pre-defined system stipulation panel.

Note that if stipulation categories are in use at the institution (property rb.use_stipulation_category set to “Yes” under Post Award Management > Review Board Administration > Board Configuration Options > Recommendations and Stipulations) a Category field is included in the edit panel.

Make desired changes and click the Save Stipulation button to save changes and close the edit panel. The record is updated on the Setup Stipulation list page.

Delete Predefined Stipulation

Navigate to Post Award Management > Review Board Administration > List Maintenance Setup tab and click the Predefined Stipulations link.

The Setup Stipulation page is opened. Select the checkbox(es) in the far-left column for the record(s) to be deleted and click the Delete Selected Stipulation(s) button.

A confirmation popup window displays.

Click CANCEL to close the popup without deleting the record and return to the Setup Stipulation page.

Click CONFIRM to complete deletion of the record and return to the Setup Stipulation page. The record is deleted from the Setup Stipulation page.

Review Outcome/Outcome Configuration List

The Review Outcome / Outcome Configuration List is where a list of predefined review outcomes is maintained in the iRIS™ system. To view the list, navigate to Post Award Management > Review Board Administration > List Maintenance Setup tab and click the Review Outcome / Outcome Configuration List link.

The Setup Board Review Outcome List page is opened.

Review Outcome List Implementation – Application Side

Review outcomes are generally assigned by the applicable review board, making this functionality inapplicable on the application side.

Review Outcome List Implementation – Board Side

The review outcome list is employed in the following areas on the review board / system setup side of iRIS™.

IACUC / ARC Submission — the Review Outcome dropdown list is employed in the Outcome tab within submission processing screens

Add Review Outcome

Navigate to Post Award Management > Review Board Administration > List Maintenance Setup tab and click the Review Outcome / Outcome Configuration List link.

The Setup Board Review Outcome List page is opened. Click the Add a New Action button.

The add a review outcome panel is opened. Note the default selections of “No” for Response Required, Submission Copy required and Use Sub-Workflow.

A selection of “Yes” for Response Required means that where this outcome is assigned, an application / submission will be returned and held from further progress until the required response is received.

A selection of “Yes” for Submission Copy Required means that where this outcome is assigned, a copy of the submission will be added to the Not Assigned queue. This option is typically used for tabled submissions that are to be assigned to a future meeting.

A selection of “Yes” for Use Sub-Workflow means that where this outcome is assigned, the system will trigger a sub-workflow that must be completed before submission for final approval.

Enter a Review Outcome and click to select “Yes” or “No” for Response Required, Submission Copy required and Use Sub-Workflow, then click the Save Review Outcome button.

The record is added on the main Setup Board Review Outcome List page.

Edit Review Outcome

Navigate to Post Award Management > Review Board Administration > List Maintenance Setup tab and click the Review Outcome / Outcome Configuration List link.

The Setup Board Review Outcome List page is opened. Click the icon in the Edit column for the applicable record.

The record is opened in an edit a review outcome panel.

A selection of “Yes” for Response Required means that where this outcome is assigned, an application / submission will be returned and held from further progress until the required response is received.

A selection of “Yes” for Submission Copy Required means that where this outcome is assigned, a copy of the submission will be added to the Not Assigned queue. This option is typically used for tabled submissions that are to be assigned to a future meeting.

A selection of “Yes” for Use Sub-Workflow means that where this outcome is assigned, the system will trigger a sub-workflow that must be completed before submission for final approval.

Make desired changes and click the Save Review Outcome button.

The edit form is closed, and the record is updated on the Setup Board Review Outcome List page.

Delete Review Outcome

Navigate to Post Award Management > Review Board Administration > List Maintenance Setup tab and click the Review Outcome / Outcome Configuration List link.

The Setup Board Review Outcome List page is opened. Select the checkbox(es) in the far-left column for the record(s) to be deleted, then click the Delete Selected Action(s) button.

A confirmation popup window displays.

Click CANCEL to close the popup without deleting the record and return to the Setup Board Review Outcome List page.

Click CONFIRM to complete deletion of the record and return to the Setup Board Review Outcome List page. The record is deleted from the Setup Board Review Outcome List page.

Reviewer Rank Configuration List

The Reviewer Rank Configuration List is where a list of predefined reviewer ranks is maintained in the iRIS™ system. To view the list, navigate to Post Award Management > Review Board Administration > List Maintenance Setup tab and click the Reviewer Rank Configuration List link.

The Setup Reviewer Rank List page is opened.

Reviewer Rank List Implementation – Application Side

Reviewer ranks are generally assigned and tracked by the Coordinator and/or applicable review board, making this functionality inapplicable on the application side.

Reviewer Rank List Implementation – Board Side

The reviewer rank list is employed in the following areas on the review board / system setup side of iRIS™.

IACUC / ARC Application — the Reviewer Rank List is employed on the Pre-review Screening tab of the Initial Review Submission Packet, which is accessed via IACUC / ARC > Submissions > [submission opened for editing]

If the reviewer rank selected in the Reviewer Role column is an Ad Hoc rank, additional fields populate in the Reviewer column for entry of the reviewer name.

Add Reviewer Rank

Navigate to Post Award Management > Review Board Administration > List Maintenance Setup tab and click the Reviewer Rank Configuration List link.

The Setup Reviewer Rank List page is opened. Click the Add a New Rank button.

An add form is opened for creation of the new record.

Enter a Reviewer Rank.  

Click to select “Yes” or “No” for Is this the label for an Ad Hoc reviewer. Note that the field defaults to “Yes”.

In the If this is not an Ad Hoc Review please add the Rank ( e.g., 1, 2, 3) field, enter a single digit from zero (0) through three (3). “0” indicates an Ad Hoc reviewer. “1” indicates a Primary Reviewer. “2” indicates a Secondary Reviewer. “3” indicates any other review level. “0” indicates Ad Hoc.

Note that if no entry is made in the If this is not an Ad Hoc Review please add the Rank ( e.g., 1, 2, 3) field a default value of “0” will be stored by the system, indicating this is an Ad Hoc Reviewer role.

Click the Save Reviewer Rank button to close the add panel. The record is added on the Setup Reviewer Rank List page.

Edit Reviewer Rank

Navigate to Post Award Management > Review Board Administration > List Maintenance Setup tab and click the Reviewer Rank Configuration List link.

The Setup Reviewer Rank List page is opened. Click the icon in the Edit column for the applicable record.

The record is opened in an edit panel. Make desired changes and click the Save Reviewer Rank button.

The edit form is closed, and the record is revised on the Setup Reviewer Rank List page.

Delete Reviewer Rank

Navigate to Post Award Management > Review Board Administration > List Maintenance Setup tab and click the Reviewer Rank Configuration List link.

The Setup Reviewer Rank List page is opened. Select the checkbox(es) in the far-left column for the record(s) to be deleted and click the Delete Selected Rank(s) button.

A confirmation popup window displays.

Click CANCEL to close the popup without deleting the record and return to the Setup Reviewer Rank List page.

Click CONFIRM to complete deletion of the record and return to the Setup Reviewer Rank List page. The record is deleted from the Setup Reviewer Rank List page.

Setup Review Board Stipulation Actions

The Review Board Stipulation Actions List is where a list of boilerplate review board stipulation actions approved for use in studies is maintained in the iRIS™ system.

These actions are applied to stipulations when a study submits its response to the review board. Review board stipulation actions determine if the incoming stipulation can be closed as complete or must be retained as an outstanding item to the study.

To view the list, navigate to Post Award Management > Review Board Administration > List Maintenance Setup tab and click the Setup Review Board Stipulation Actions link.

The Setup Stipulation Review Board Actions page is opened.

Add Review Board Stipulation

Navigate to Post Award Management > Review Board Administration > List Maintenance Setup tab and click the Setup Review Board Stipulation Actions link.

The Setup Stipulation Review Board Actions page is opened. Click the Add a Stipulation Action button.

An add form is opened for creation of the new record.

The Automatically Copy Stipulation from Previous Submission to Current Submission setting controls whether the stipulation is to be closed as completed or copied to the current submission and remain as an outstanding item to the study. “No” indicates the stipulation is to be closed. “Yes” indicates the stipulation will remain as an outstanding item to the study.

The Default Stipulation Review Outcome when the Submission is Complete selection dictates whether a closed status is to be automatically assigned to the stipulation. Click the Save Stipulation Action button to add the record to the list.

Complete the form as desired and click the Save Stipulation Action button.

The record is added to the Setup Stipulation Review Board Actions list page.

Edit Review Board Stipulation

Navigate to Post Award Management > Review Board Administration > List Maintenance Setup tab and click the Setup Review Board Stipulation Actions link.

The Setup Stipulation Review Board Actions page is opened. Click the icon in the Edit column for the applicable record.

The record is opened in an edit panel. Make desired changes and click the Save Stipulation Action button.

The edit form is closed, and the record is revised on the Setup Stipulation Review Board Actions list page.

Delete Review Board Stipulation

Navigate to Post Award Management > Review Board Administration > List Maintenance Setup tab and click the Setup Review Board Stipulation Actions link.

The Setup Stipulation Review Board Actions page is opened. Select the checkbox(es) in the far-left column for the record(s) to be deleted and click the Delete Selected Stipulation Action(s) button.

A confirmation popup window displays.

Click CANCEL to close the popup without deleting the record and return to the Setup Stipulation Review Board Actions page.

Click CONFIRM to complete deletion of the record and return to the Setup Stipulation Review Board Actions page. The record is deleted from the Setup Stipulation Review Board Actions page.

Study Document Outcome/Outcome Configuration List

The Document Outcome/Outcome Configuration List is where a list of boilerplate outcome statuses approved for use in studies is maintained in the iRIS™ system. To view the list, navigate to Post Award Management > Review Board Administration > List Maintenance Setup tab and click the Study Document Outcome / Outcome Configuration List link.

The Setup Protocol Document Outcome page is opened.

Note that at some institutions, the term “Study” is substituted for “Protocol”. These terms may be used interchangeably in manual text and screenshots.

Study Document Outcome List Implementation – Application Side

Study document outcomes are assigned by the applicable review board, making this functionality inapplicable on the application side.

Study Document Outcome List Implementation – Board Side

The study document outcome list is employed in the following areas on the review board / system setup side of iRIS™.

Submission processing — the Study Document Outcome list is employed as a dropdown picklist in the Outcome field when approving a study document within submission processing screens

Add Study Document Outcome

Navigate to Post Award Management > Review Board Administration > List Maintenance Setup tab and click the Study Document Outcome / Outcome Configuration List link.

The Setup Protocol Document Outcome page is opened. Click the Add a New Status button.

An add a review outcome panel is opened for creation of the new record. Below, the blank form is shown with the default selection of “No” in place for Create PDF.

When “Yes” is selected for Create PDF, indicating that the document given this outcome is to be converted to a PDF, three additional fields pertaining PDF settings are unlocked with default selections set to “No”.

Note that Create PDF must be set to “Yes” for any document to which an electronic document stamp will be applied.

Use Approved Stamp – This option is only available where the review board property “rb.stamp_study_doc” (under Post Award Management > Review Board Administration > Board Configuration Options > Document Processing) is turned on. When this option is set to “Yes”, the study document PDF with this outcome assigned will have an electronic approval stamp applied.

Use Void Stamp – When this option is set to “Yes”, the study document PDF with this outcome assigned will have an electronic VOID watermark applied.

Start From Original Document - When this option is set to “Yes”, the assigned outcome is applied to the original document. When this option is set to “No”, the assigned outcome is applied to a PDF of the original document that was previously created as part of a prior outcome.  

This setting is useful in cases where the review board needs to revisit a study document and assign a different outcome. For example, when a PDF document with a VOID watermark is subsequently approved, Start from Original Document must be set to “Yes” to ensure the VOID watermark is removed from the document.

Fill the form as desired and click the Save Study Document Outcome button.

The outcome is added on the Setup Protocol Document Outcome list page.

Edit Study Document Outcome

Navigate to Post Award Management > Review Board Administration > List Maintenance Setup tab and click the Study Document Outcome / Outcome Configuration List link.

The Setup Protocol Document Outcome page is opened. Click the icon in the Edit column for the applicable record.

The record is opened in an edit a review outcome panel.

When “Yes” is selected for Create PDF, indicating that the document given this outcome is to be converted to a PDF, three additional fields pertaining PDF settings are unlocked with default selections set to “No”.

Note that Create PDF must be set to “Yes” for any document to which an electronic document stamp will be applied.

Use Approved Stamp – This option is only available where the Review Board Property “rb.stamp_study_doc” (under Post Award Management > Review Board Administration > Board Configuration Options > Document Processing) is turned on. When this option is set to “Yes”, the study document PDF with this outcome assigned will have an electronic approval stamp applied.

Use Void Stamp – When this option is set to “Yes”, the study document PDF with this outcome assigned will have an electronic VOID watermark applied.

Start From Original Document - When this option is set to “Yes”, the assigned outcome is applied to the original document. When this option is set to “No”, the assigned outcome is applied to a PDF of the original document that was previously created as part of a prior outcome.  

This setting is useful in cases where the review board needs to revisit a study document and assign a different outcome. For example, when a PDF document with a VOID watermark is subsequently approved, Start from Original Document must be set to “Yes” to ensure the VOID watermark is removed from the document.

Edit the record as desired and click the Save Protocol Document Outcome button. The edit form is closed, and the record is revised on the Setup Protocol Document Outcome list page.

Delete Study Document Outcome

Navigate to Post Award Management > Review Board Administration > List Maintenance Setup tab and click the Study Document Outcome / Outcome Configuration List link.

The Setup Protocol Document Outcome page is opened. Select the checkbox(es) in the far-left column for the record(s) to be deleted and click the Delete Selected Status(s) button.

A confirmation popup window displays.

Click CANCEL to close the popup without deleting the record and return to the Setup Protocol Document Outcome page.

Click CONFIRM to complete deletion of the record and return to the Setup Protocol Document Outcome page. The record is deleted from the Setup Protocol Document Outcome page.

Study Dashboard(s) Tab Allocation

The iRIS™ system allows institutions to configure the order in which study status tabs appear on study dashboards. Configuration of this feature is accessed via Post Award Management > Review Board Administration > List Maintenance Setup tab > Study Dashboard(s) Tab Allocation link.

See the iRIS™ Document Management manual for more information about this feature.

Issue Reporting Types

Institutions involved in IRB or IACUC research activity must report any issues that arise and have the potential to impact on any aspect of research activities. Each institution has its own internal policies for issue reporting, categorization, management and resolution.

The Issue Reporting Types list is where a list of issue reporting types can be maintained by institutions in the iRIS™ system. To access the list, navigate to Post Award Management > Review Board Administration > List Maintenance Setup tab and click the Issue Reporting Types link.

The Setup Issue Type List page is opened.

Issue Type Implementation – Application Side

The issue type list is employed in the following areas on the application side of iRIS™.

Issue reporting functionality on the application side is accessed via IACUC/Animal Resource Center > Find a Study > [study opened] > Study Management tab > Study Summary/Profile link.  

For more information about the IACUC study application, see the iRIS™ Post Award Management - Post Award Management Manual.

Issue Type Implementation – Board Side

Issues are reported on the application/study side at the time they occur. This list is not applicable to the board side of processing.

Add Issue Type

Navigate to Post Award Management > Review Board Administration > List Maintenance Setup tab and click the Issue Reporting Types link.

The Setup Issue Type List page is opened. Click the Add an Issue Type button.

An add form is opened for creation of the new record.

Enter an Order Number and enter the desired designation in the Issue Type field, then click the Save Item Order button to save the record and close the add panel.

Note that the Order Number field is generally used to indicate the priority level of the Issue Type, according to the institution’s internal policies.

The record is added to the Setup Issue Type List.

Edit Issue Type

Navigate to Post Award Management > Review Board Administration > List Maintenance Setup tab and click the Issue Reporting Types link.

The Setup Issue Type List page is opened. Click the Add an Issue Type button.

The record is opened in an edit panel.

Make desired changes and click the Save Item Order button to save the record and close the edit panel. The record is revised on the Setup Issue Type List.

Delete Issue Type

Navigate to Post Award Management > Review Board Administration > List Maintenance Setup tab and click the Issue Reporting Types link.

The Setup Issue Type List page is opened. Select the checkbox(es) in the far-left column for the record(s) to be deleted and click the Delete Selected Issue Type(s) button.

A confirmation popup window displays.

Click CANCEL to close the popup without deleting the record and return to the Setup Issue Type List page.

Click CONFIRM to complete deletion of the record and return to the Setup Issue Type List page. The record is deleted from the list on the Setup Issue Type List page.

Account Types List

A boilerplate list of account types is configured and maintained via the Setup Account Type page. To access the page, navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Account Types List link, as shown below.

Click the link to open the Setup Account Type page, shown below.

The following subsections detail account type list setup and maintenance.

Add Account Type

Navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Account Types List link, as shown below.

Click the link to open the Setup Account Type page, shown below.

To re-order items in the list, enter the desired order number for each item in the Order Number column, then click the Save Account Type Order button at the upper right (shown in screenshot above).

Note that the system provides a list of pre-configured, default agreement items. The pre-configured items are Reserved and cannot be edited or deleted, though their Order Numbers can be changed. These items have a designation of “Yes” for Reserved, as shown in the screenshot above.

To add a new account type, click the Add a New Account Type button (shown in screenshot below).

An add form opens for creation of the new record.

Notice that the Order Number field defaults to the next Order Number after the highest number already assigned on the main list page, but this field is editable.

Enter the desired Order Number, Account Type and Account Code. Enter “Yes” or “No” for Reserved.

Click the Save Type button to save the record. As shown below, the item is added to the Setup Account Type list page.

Notice that because this is not a reserved agreement type, Delete and Edit icons are provided for the record.

Edit Account Type

Navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Account Types List link, as shown below.

Click the link to open the Setup Account Type page, shown below.

To re-order items in the list, enter the desired order number for each item in the Order Number column, then click the Save Account Type Order button at the upper right (shown in screenshot above).

Note that the system provides a list of pre-configured, default agreement items. The pre-configured items are Reserved and cannot be edited or deleted, though their Order Numbers can be changed. These items have a designation of “Yes” for Reserved, as shown in the screenshot above.

To revise an account type, click the icon in the Edit column for the applicable type (shown in screenshot below).

The record is opened in an edit panel.

Notice that the Order Number field defaults to the next Order Number after the highest number already assigned on the main list page, but this field is editable.

Enter the desired Order Number, Account Type and Account Code. Enter “Yes” or “No” for Reserved.

Click the Save Type button to save changes and close the edit form.

Delete Account Type

Navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Account Types List link, as shown below.

Click the link to open the Setup Account Type page, shown below.

Note that the default Reserved items which are pre-configured in the system cannot be edited (except for Order Number) or deleted, and do not have an icon available in the Edit or Delete columns. Non-reserved items have a designation of “No” for Reserved, as highlighted by the red arrow, and do have Edit and Delete icons.

Click the applicable icon in the Delete column. A confirmation popup displays.

Click the CANCEL button to cancel deletion and return to the list page.

Click the CONFIRM button to confirm deletion and return to the list page.

Administrator Checklist

A boilerplate collection of administrator checklists is configured and maintained via the Administrator Checklist Setup page. To access the page, navigate to Post Award Management > Review Board Administration > [List Maintenance Setup tab] > Administrator Checklist link, as shown below.

Click the link to open the Administrator Checklist Setup page, shown below.

The following subsections detail administrator checklist implementation, setup and maintenance.

Administrator Checklist Implementation

The Administrator’s Checklist tab of the Post Award Management dashboard, shown below, is where pre-configured task lists are made available for project award administrators to use.

Users click in the Administrator’s checklist template field to open a drop down list of available templates and click the desired item to select it. In the example below, three preconfigured checklists are available.

Add Administrator Checklist

Navigate to the Post Award Management > System Administration > List Maintenance Setup > Administrator Checklist link.

Click the link to open the Administrator Checklist Setup page, as shown below.

To add a new checklist template, click the Add template button (shown in screenshot above). An add form opens for creation of the new template.

Enter the desired Checklist Type Name and Description.

Notice the Add buttons and item descriptions provided for each of the checklist item types available to be added to the template. To add an item, click the applicable Add button for the desired type. In the example below, the first Add button (for Award Setup) was clicked. A panel is opened for addition of one or more tasks of the applicable type, as shown below.

Click the Add a New Checklist Item button to add an item to the task list. An add form opens, as shown below.

Enter the desired Order Number (applicable to the task item list page, shown in the screenshot preceding the screenshot immediately above) and Task Name.

In the Reserved field, enter “Yes” to set this task to a “Reserved” status, meaning that only a user designated as Review Board Administrator or System Administrator can later delete it. Otherwise enter “No”.

Click the Save Type button to save the task item and close the form. As shown below, the task item is added to the task list page.

Notice that because this item was set to a “Reserved” status, no icon is provided for it in the Delete column. In the example below, an additional, non-reserved task item has been added to the list.

Notice that the non-reserved item has both an Edit and Delete icon.

To re-order items in the list, enter the desired order number for each item in the Order Number column, then click the Save Checklist Item Order button at the upper right (shown in screenshot above).

Click the Back link to close the item add panel and return to the main checklist setup add form. As shown below, the task items are added to the form.

To delete any of the items added, click to select the applicable checkbox and click the Delete button immediately above the list of items, as shown below. Note that this action does not delete the task item from the main task list (shown in screenshot above). Rather, this action only deletes the task from this specific Administrator Checklist template.

The process of adding or revising individual checklist items is the same for each of the Add buttons shown in the screenshot above. To add or revise items in any of the Add Checklist items fields, repeat the process as described for Award Setup.

When the add form is complete, click the Save Checklist Type button to save the checklist and close the add form. The checklist is added on the page, as shown below.

Edit Administrator Checklist

Navigate to the Post Award Management > System Administration > List Maintenance Setup > Administrator Checklist link.

The Administrator Checklist Setup page opens, as shown below.

To revise a checklist template, click the icon in the Edit column for the applicable template. The template is opened in an edit panel, as shown below.

Make desired changes to Checklist Type Name and Description.

To add an Award Setup, Important Tasks, Financial Management, Notification to Sponsor or Award Closeout item to the checklist, click the applicable Add button for the desired type. In the example below, the first Add button (for Award Setup) was clicked. A panel is opened for addition of one or more tasks of the applicable type, or revision of existing task items, as shown below.

Notice that items set to a “Reserved” status do not have an icon in the Delete column.

Notice also that the non-reserved item has both an Edit and Delete icon.

To re-order items in the list, enter the desired order number for each item in the Order Number column, then click the Save Checklist Item Order button at the upper right (shown in screenshot above).

Click the Add a New Checklist Item button to add an item to the task list. An add form opens, as shown below.

Enter the desired Order Number (applicable to the task item list page, shown in the screenshot preceding the screenshot immediately above) and Task Name.

In the Reserved field, enter “Yes” to set this task to a “Reserved” status, meaning that only a user designated as Review Board Administrator or System Administrator can later delete it. Otherwise enter “No”.

Click the Save Type button to save the task item and close the form.

Click the Back link to close the item add panel and return to the main checklist setup add form. To delete any of the items added, click to select the applicable checkbox and click the Delete button immediately above the list of items, as shown below. Note that this action does not delete the task item from the main task list (shown in screenshot above). Rather, this action only deletes the task from this specific Administrator Checklist template.

The process of adding or revising individual checklist items is the same for each of the Add buttons shown in the screenshot above. To add or revise items in any of the Add Checklist items fields, repeat the process as described for Award Setup.

When changes are complete, click the Save Checklist Type button to save the checklist and close the edit form.

Delete Administrator Checklist

Navigate to the Post Award Management > System Administration > List Maintenance Setup > Administrator Checklist link.

The Administrator Checklist Setup page opens, as shown below.

Click the applicable checkbox in the far-left select column, as shown in the screenshot above, and click the Delete Template button. A confirmation popup displays.

Click the CANCEL button to cancel deletion and return to the list page.

Click the CONFIRM button to confirm deletion and return to the list page.

Budget Expense Code List

A boilerplate collection of budget expense codes is configured and maintained via the Administrator Checklist Setup page. To access the page, navigate to Post Award Management > Review Board Administration > List Maintenance Setup tab and click the Budget Expense Code List link.

Click the link to open the Setup Budget Expense Code page, shown below.

Notice the Find a Study Filters section at the top of the page.

Enter desired criteria and click the Find button to limit the results list. As shown below, the Budget Category and Expense Code Type fields provide drop down picklists for selection.

Filter selections persist until the Reset Find Options button is clicked, or the Setup Budget Expense Code page is closed.

The following subsections detail budget expense code list setup and maintenance.

Add Budget Expense Code

Navigate to Post Award Management > Review Board Administration > List Maintenance Setup tab and click the Budget Expense Code List link.

Click the link to open the Setup Budget Expense Code page, shown below.

Notice the Find a Study Filters section at the top of the page.

Enter desired criteria and click the Find button to limit the results list. As shown below, the Budget Category and Expense Code Type fields provide drop down picklists for selection.

Filter selections persist until the Reset Find Options button is clicked, or the Setup Budget Expense Code page is closed.

To add a new code, click the Add Expense Code button, as shown in the screenshot below.

An add form popup opens, as shown below.

Notice that within the Budget Category section, the select items for Equipment Description, Travel, Participant Trainee Support Costs and Other Direct Costs have associated drop down pick lists.

When one of these items’ radio button is selected the associated pick list is enabled, as demonstrated in the screenshot below.

Enter the desired Expense Code and Expense Description.

Make the desired selections for Expense Code Type and Budget Category.

When the form is complete, click the Save button (shown in screenshot below) to close the popup and save the record to the list.

The item is added to the list on the Setup Budget Expense Code page, as shown below. Note that if the list is long, it may be necessary to apply filters to locate the new record, as demonstrated in this screenshot.

Bulk Upload of Budget Expense Codes

The Download Template and Upload Template buttons are used for adding multiple budget expense code records simultaneously, as a batch.

Click the Download Template button to download an Excel spreadsheet template containing a column for each of the required budget expense code data fields. A download dialog popup window appears at the bottom of the browser window, as shown below.

Click the Save button and save the template to a known location on the computer or network. Open the downloaded spreadsheet template and populate it for all budget expense code records to be uploaded.

Content requirements are provided at the top of each column. When changes are complete, save and close the spreadsheet template.

Back on the Setup of Budget Expense Code page, click the Upload Template button to upload the completed spreadsheet template. An upload dialog popup window appears.

Click the Choose File button and navigate to the location of the spreadsheet template, then click the Save selected file button in the popup window to complete the upload.

The records from the spreadsheet template are added to the master list.

Edit Budget Expense Code

Navigate to Post Award Management > Review Board Administration > List Maintenance Setup tab and click the Budget Expense Code List link.

Click the link to open the Setup Budget Expense Code page, shown below.

Notice the Find a Study Filters section at the top of the page.

Enter desired criteria and click the Find button to limit the results list. As shown below, the Budget Category and Expense Code Type fields provide drop down picklists for selection.

Filter selections persist until the Reset Find Options button is clicked, or the Setup Budget Expense Code page is closed.

To revise a code, click the icon in the Edit column for the applicable item, as shown in the screenshot below.

The record is opened in a popup form for editing, as shown below.

Notice that within the Budget Category section, the select items for Equipment Description, Travel, Participant Trainee Support Costs and Other Direct Costs have associated drop down pick lists.

When one of these items’ radio button is selected the associated pick list is enabled, as demonstrated in the screenshot below.

Revise the Expense Code and Expense Description fields as desired.

Make desired selections for Expense Code Type and Budget Category.

When changes are complete, click the Save button (shown in screenshot below) to close the popup and save changes.

The item is revised in the list on the Setup Budget Expense Code page, as shown below. Note that if the list is long, it may be necessary to apply filters to locate the new record, as demonstrated in this screenshot (records filtered by Expense Code Type of “Cost Share”).

Delete Budget Expense Code

Navigate to Post Award Management > Review Board Administration > List Maintenance Setup tab and click the Budget Expense Code List link.

Click the link to open the Setup Budget Expense Code page, shown below.

Click the applicable icon in the Delete column. A confirmation popup displays.

Click the CANCEL button to cancel deletion and return to the list page.

Click the CONFIRM button to confirm deletion and return to the list page.