Following is a listing of often-used fields and definitions for Department Manager.
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Field |
Purpose/Description |
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General |
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Proposal # |
A unique Proposal number must be entered for every grant |
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Primary Prop. # |
The Primary Proposal number field is used to tie multiple records together which are all related to the same project (i.e. major program projects). This entry is required in order for the other support pages to be generated correctly |
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Univ. Prop. # |
The University Proposal field allows the user to enter the university assigned proposal number, if applicable |
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Status |
Represents the current status of the overall project. This is updated by the user as the status changes |
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Funding Agency |
The agency the proposal is submitted to/awarded by. If the funding is flow-thru, this should be the prime agency |
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Agency Type |
A grouping mechanism for agencies by type of entity (i.e. federal, state, private, etc.) for reporting purposes |
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Flow-Thru Entity |
The entity providing funds to your organization that were issued to them by another prime entity (Funding Agency) |
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Project Type |
Allows grouping of grant awards based on the type (i.e. consulting, subcontract) |
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Org Unit |
The Organizational Unit affiliated with the proposal |
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Corporation Code |
A mechanism for tracking records affiliated with more than one entity or organizational structure |
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Foundation |
Represents if this proposal was submitted through your institutions 501c3 foundation |
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Award Type |
A grouping mechanism based on the type of award received. Examples of these codes would be Investigator, PPG, Research, R01, or Training |
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Title |
The title of the proposal as submitted to the sponsor |
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Project |
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Start |
The project period start date |
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End |
The project period end date |
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RFP# |
The Request for Proposal number associated with the proposal |
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CFDA# |
The CFDA number associated with the proposal |
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Project Direct |
The total direct costs requested and/or received for the entire project period. This value can be entered or can be calculated by totaling the individual Budget Periods together with the ‘Calculate Project Direct/Indirect’ button |
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Project Indirect |
Total Project Indirect Costs |
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Project Cost Share |
Amount of money being furnished by other institutional or third-party funds to support the project |
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Budget |
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Proposal Type |
Allows the user to define Proposal Types to be used within the main data entry screen. Examples of these codes are: |
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Period # |
The budget period number for this record. (i.e. 1 represents budget period 1 of 4) |
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Start |
The current budget year start date. |
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End |
The current budget year end date |
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Direct Requested |
The current budget year direct cost requested |
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Direct Received |
The current budget year direct cost received will be blank for pending and rejected proposals |
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Indirect Requested |
The current budget year indirect cost requested |
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Indirect Requested |
The current budget year indirect cost received |
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$ and % Cut |
The dollars and percent cut from the amount requested if a reduction occurred. This amount is automatically computed |
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Cost Share |
Amount of money being furnished by other institutional or third party funds to support the budget period |
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Indirect Cost Type |
The Indirect Cost group affiliated with this project (i.e. MTDC, TDC, SWB, NONE) |
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Indirect Cost Rate |
The percentage of Indirect Costs allowed on the project i.e. 45% |
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Agency # |
The award number assigned by the funding agency (primary) |
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FAIN # |
Federal Award Identifier Number |
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Flow-Thru # |
Award # assigned by the Flow-Thru entity |
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Agency Deadline |
Date the grant application was due to the funding agency |
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Received by (OSP) |
Date the grant application was received by the institution’s central grants office or unit using the software |
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Submitted |
Date the grant application was submitted to the funding agency |
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Agency NOA |
Date the institution was notified by the funding agency of the grant award (Notice of Award) |
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Account |
The General Ledger code assigned to the project |
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Primary Account |
The home or primary General Ledger code assigned to the project |
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Previous Account |
The previous year General Ledger code assigned to the project |
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Investigators and Key Personnel |
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PI |
The primary principal investigator on the project |
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FR |
Individual who is denoted at your institution as the person who is Financially Responsible for the completion/oversight of the project |
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Key Personnel (KP)Type |
This is the role of person on the project. 1 = Principal Investigator |
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Person ID |
The individual's employee ID number |
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First and Last Name |
The Principal Investigator’s name will automatically be filled in by the system |
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% Effort |
The % effort field is used for the percent of the investigator’s work effort that is applied to the project |
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YR |
The period associated with the effort: Calendar, Summer, Academic |
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DF (Department Faculty) |
This field determines if the investigator is department faculty. The field is a toggle box with a blank box for not department faculty and a check in the box if the investigator is department faculty |
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OS (Other Support) |
This determines if this grant is to print on the investigators Other Support page. Yes – included on Other Support, |
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SR (Space Reporting) |
This determines if the grant is to be used with Space Allocation reports. Only used in combinations with the Space module |
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% A |
Used to allocate credit or funding proportionately among key personnel |