Adding a Transaction

Transaction entries can be added directly from the Financial dashboard.

Adding a Transaction

1. In the menu, click on Fund Manager, and then click on Home. 
   
   
    
2. Click on New, and then click on Add Transaction. 
   
   
3. A dialog window will pop up requesting two reference numbers labelled RefNum1 and RefNum2. You can enter RefNumb1 manually or auto-populate the field by clicking . 
   
   
4. Click .

Edit Transaction

You will be directed to an Edit Transaction screen, where you can fill in additional information regarding the transaction. When you're finished, click .

1. RefNum1 and RefNum2: the reference numbers added on the previous screen. Both can be edited here.
2. Vendor Code: a drop-down list populated with codes from the Codes Module.
3. PO #: a free entry field
4. Purchase Type: a drop-down list populated with codes from the Codes Module.
5. Id Code: a drop-down list populated with codes from the Codes Module.
6. Reference Type: a drop-down list populated with codes from the Codes Module.
7. Documents: depending on implementation, either Link New Network Document or Link New Database Document will be available. Link New Web Document will always be available.
   • Link New Network Document: creates a path to the file on the client's server.
   • Link New Web Document: link to a URL.
   • Link New Database Document: creates an image of the document that is then stored in the database.
8. Description and Note: free entry fields.

Add Transaction Detail

When you're finished editing the transaction, a third screen titled Add Transaction Detail will pop up. Once you are finished filling out the fields, click .

1. Date: defaults to today's date.
2. Account: a drop-down list populated with codes from the Codes Module.
3. Cost Center: a drop-down list populated with codes from the Codes Module.
4. Object Code: a drop-down list populated with codes from the Codes Module.
5. Encumbrance: a field to enter dollar amount (no commas).
6. Expense: a field to enter dollar amount (no commas).
7. Accounting Period: the last day of the month where the transaction item matches to a General Ledger encumbrance or expense entry, or where the expense amount is recognized by the client.
8. Check #: a free entry field where you can enter additional details pertinent to the Encumbrance or Expense detail line.
9. Invoice #: a free entry field where a user can enter additional details pertinent to the Encumbrance or Expense detail line.
10. Account 2: a free entry field where a user can enter additional details pertinent to the Encumbrance or Expense detail line.

Upon saving, you'll see your newly-created transaction record.

Click Edit Transaction at the top of the record to modify record data.

To add an additional Encumbrance or Expense line, click Add Transaction Detail.