These are some common fields and definitions used within Cayuse Grants, Effort, and Financial. Fields in red are required.
General
- Proposal #: must be unique.
- Primary Prop. #: used to tie multiple records together which are all related to the same project. Required in order for the other support pages to be generated correctly.
- Univ. Prop. #: allows the user to enter the university assigned proposal number, if applicable.
- Status: Represents the current status of the overall project. This is updated by the user as the status changes.
- Funding Agency: The agency the proposal is submitted to/awarded by. If the funding is flow-thru, this should be the prime agency.
- Agency Type: A grouping mechanism for agencies by type of entity (i.e. federal, state, private, etc.) for reporting purposes.
- Flow-Thru Entity: The entity providing funds to your organization that were issued to them by another prime entity (Funding Agency).
- Project Type: Allows grouping of grant awards based on the type (i.e. consulting, subcontract).
- Org Unit: The Organizational Unit affiliated with the proposal.
- Corporation Code: A mechanism for tracking records affiliated with more than one entity or organizational structure.
- Foundation: Represents whether your proposal was submitted through your institutions 501c3 foundation.
- Award Type: A grouping mechanism based on the type of award received. Examples of these codes would be Investigator, PPG, Research, R01, or Training.
- Title: The title of the proposal as submitted to the sponsor.
Project
- Start: The project period start date.
- End: The project period end date.
- RFP#: The Request for Proposal number associated with the proposal.
- CFDA#: The CFDA number associated with the proposal.
- Project Direct: The total direct costs requested and/or received for the entire project period. This value can be entered, or can be calculated by totaling the individual Budget Periods together with the Calculate Project Direct/Indirect button.
- Project Indirect: Total Project Indirect Costs.
- Project Cost Share: Amount of money being furnished by other institutional or third party funds to support the project.
Budget
- Proposal Type: Allows the user to define Proposal Types to be used within the main data entry screen. Examples of these codes are N = New, and C= Continuation.
- Period #: The budget period number for this record. (i.e. 1 represents budget period 1 of 4)
- Start: The current budget year start date.
- End: The current budget year end date.
- Direct Requested: The current budget year direct cost requested.
- Direct Received: The current budget year direct cost received. Will be blank for pending and rejected proposals.
- Indirect Requested: The current budget year indirect cost requested.
- Indirect Received: The current budget year indirect cost received.
- $ and % Cut: The dollars and percent cut from the amount requested if a reduction occurred. This amount is automatically computed.
- Cost Share: Amount of money being furnished by other institutional or third party funds to support the budget period.
- Indirect Cost Type:The Indirect Cost group affiliated with this project (i.e. MTDC, TDC, SWB, NONE)
- Indirect Cost Rate: The percentage of Indirect Costs allowed on the project i.e. 45%.
- Agency #: The award number assigned by the funding agency (primary)
- FAIN #: Federal Award Identifier Number.
- Flow-Thru #: Award # assigned by the Flow-Thru entity.
- Agency Deadline: Date the grant application was due to the funding agency.
- Received by (OSP): Date the grant application was received by the institution’s central grants office or unit using the software.
- Submitted: Date the grant application was submitted to the funding agency.
- Agency NOA: Date the institution was notified by the funding agency of the grant award (Notice of Award).
- Fund: The General Ledger code assigned to the project.
- Primary Fund: The home or primary General Ledger code assigned to the project.
- Previous Fund: The previous year General Ledger code assigned to the project.
**Fund may be referred to as Account in previous versions
Investigators and Key Personnel
- PI: The primary principal investigator on the project.
- FR: Individual who is denoted at your institution as the person who is financially responsible for the completion/oversight of the project.
- KP (Key Personnel) Type: This is the role of person on the project. 1 = Principal Investigator 2 = Co-Principal Investigator 3 = Co-Investigator P = Postdoctoral Research Associate
- Person ID: The individuals’ employee ID number.
- First and Last Name: The Principal Investigator’s name will automatically be filled in by the system.
- % Effort: The % effort field is used for the percent of the investigator’s work effort that is applied to the project.
- YR: The period associated with the effort: Calendar, Summer, Academic.
- DF (Department Faculty): Determines if the investigator is department faculty.
- OS (Other Support): Determines if this grant is to print on the investigators Other Support page. Yes = included on Other Support, No = not included, Pending = shows as pending on Other Support.
- SR (Space Reporting): Determines if the grant is to be used with Space Allocation reports. Only used in combinations with the Space module.
- % A: Used to allocate credit or funding proportionately among key personnel.