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*Upcoming* Release - Animal Export Release Notes

Emily Yeomans
  • Updated

These are working release notes for our upcoming release. Anticipated release dates are TBD at this time.

Things to Know

  • Information on this page is subject to change. This page was last updated November 13, 2024.
  • Features below are not functional in the application until UAT release date.
  • You may need to clear your cache in order to enable changes in this release.

Release Dates and Downtime

Release dates are subject to change. Release date changes will be noted in the Change Log below.

Downtime required: TBD

Environment

Release Time (PST) *Convert to your timezone
UAT-SG

TBD
UAT-AU

TBD
UAT-UK

TBD
UAT-CA

TBD
UAT-US

TBD
Prod-SG

TBD
Prod-AU

TBD
Prod-UK

TBD
Prod-CA

TBD
Prod-US

TBD

Change Log:

Detailed Release Notes: Vivarium Operations (Animal Inventory)

Release Summary

This release introduces a significant new feature: the Animal Export tool.

Feature Enablement

To enable this feature for Beta testing in your UAT environment, please have your Administrator submit a support ticket request.

Overview: Animal Export Tool

Introducing the Animal Export Tool—a new addition to the Cayuse Vivarium suite designed to help animal research facilities manage export requests more efficiently.

Highlights:

  • Centralized Dashboard: Track the status of all export requests in one location.
  • Intuitive Request Form: Capture key details, including the receiving institution, exporting Principal Investigator (PI), and information on the animals to be exported. The form is designed to streamline data entry, ensuring complete information for reviewing and scheduling.
  • Flexible Workflow and Routing: Configure workflows to match your vivarium program’s specific processes, with customizable statuses and optional notifications for greater adaptability.

Benefits:

  • Efficiency: Reduces time and effort involved in managing export requests.
  • Compliance: Supports consistent review processes and centralizes important documents like agreements and health records.
  • Collaboration: Enhances communication between team members and researchers to ensure smoother transfers.

Key Features: Animal Export Tool

  • Filter Requests by Status: When opening the dashboard, requests for all statuses will be displayed. Click on one of the dashboard filters to view requests by a specific status: Draft, In Review, Approved, Shipped, or Closed

Please note: Return to the default view of all statuses by clicking on the selected filter again, which will remove it.


       

  • Export Data: Select the export data to download into a .csv file from the dashboard. Click on the Download to CSV button.

  • Set Up Lists: Vivarium programs can use the Set Up lists functionality (found under More) to manage the options for receiving institutions in the form.

  • Customize Status Options: Vivarium programs can customize status options (found under More), tailoring the review workflow to meet institution-specific processes and terminology.

  • Exported Details Summary: Key details (such as the exporting PI, approved ship date, and receiving institution) are listed in the summary section for easy reference.

  • Table of Contents: The request form includes a table of contents that helps monitor progress in completing the form, along with alerts for any required questions that remain unanswered.



  • Instant Validation: Validation messaging instantly alerts users to potential issues with cage cards, such as deactivation or transfer to a different PI. These alerts help ensure data integrity and mitigate human error.



  • Cancel Export: Flexible workflow options allow cancellation of exports at any point during the draft and review stages.



  • Automated Notifications: Automated notifications keep researchers and vivarium staff updated throughout the animal export review process.



  • Flexible Routing: Flexible routing enables vivarium programs to align effectively with their institutional review processes.

Tabs Overview: Animal Export Tool

  • Change History Tab: Provides a detailed overview of each step in the form completion, routing, and review process.

  • Notifications Tab: Displays a history of emails sent during export request processing.



  • Form Tab: Allows entry of essential export details, including exporting PI, receiving institution, and cage card information.



  • Attachments Tab: A user-friendly interface for uploading and managing documents related to the animal request form, including agreements, health records, and confirmations.



(Ref ID: RRM-AI-AE-1-4-49)

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