Glossary

Award

An approved stipulation of funds to carry out a research project. An award is attached to a single Project and may contain one or more distributions.

Event

A specific back-office task that an administrator records or assigns with regard to a proposal, project, award, or subcontract.

FOA

A Funding Opportunity Announcement (FOA) is a public document on Grants.gov whereby a federal agency describes its intent to award a grant. The notification includes eligibility requirements, application instructions, key dates, and other pertinent details.

IACUC

The Institutional Animal Care and Use Committee (IACUC) is designated to approve, monitor, and review research studies involving animal subjects. Cayuse offers a web based solution called Cayuse IACUC that allows IACUC administrators to manage compliance, training, and reporting for IACUC applications and studies.

IPAS

The Institutional Prior Approval System (IPAS) form applies to Research and training awards that normally require prior sponsor approvals for certain types of expenditures and transactions. Some federal agencies have delegated certain approval authority to grant recipients that have established review and approval systems meeting specified criteria. So basically this refers to an internal form used to note the type of transaction/request on a grant which needs prior approval from the sponsor.

IPF

An Internal Processing Form (IPF) is a PDF transmittal sheet containing all the data entered into the proposal record. Electronic certifications and authorizations are recorded on the IPF.

IPF Approver

An IPF Approver is an individual designated with signing authority to review and authorize proposal records on behalf of their department. All IPF Approvers for a given department receive an email notifying them when a proposal requires review, but only one IPF Approver must authorize the proposal record to fulfill the departmental approval requirement.

IRB

The Institutional Review Board (IRB) is a committee designated to approve, monitor, and review research studies involving human subjects. Cayuse offers a web based solution called Cayuse IRB that allows IRB administrators to create, customize, submit, and manage IRB applications and studies.

NOTR

The Notice of Termination Reply (NOTR) form is one typically used by a PI’s department to record any outstanding expenses for an account that is terminating. An OSR office would use the NOTR to prepare the financial report of expenses that is provided to the funding organization.

Pre-Award Spending Request

A Pre-Award Spending Request is a document used to request a preliminary award account for early funding. If the award is not granted as anticipated, the department is obligated to return all used money to the sponsor.

Project

A specific study in Cayuse SP that holds awards and subcontracts.

Proposal record

An internal copy of proposal data comprised of institution-specific questions pertaining to the research study.

User

A Cayuse SP user has a SP login and password. An administrator determines what level of access a user will have in SP.